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About the Company

GrowthAssistant partners with rapidly expanding businesses by matching them with strong marketing and operations professionals who can help drive execution and scale. Established in 2021 and recognized by Forbes as one of the best startups to work for, the company operates fully remotely and emphasizes integrity, open communication, decisive action, and a people-first approach. It focuses on hiring individuals with both capability and character, with an emphasis on long-term growth.

Role Overview

The company is looking for an Executive Assistant to support the founder of a multi-business real estate and operations organization. This person should be exceptionally organized, self-directed, discreet, and experienced enough to function as a dependable right hand without needing constant supervision. The role centers on inbox and calendar management, tracking action items and unresolved follow-ups, communicating with internal and external stakeholders through email, WhatsApp, and phone, assisting with LinkedIn engagement and warm lead follow-up, and keeping projects and tasks visible across ClickUp, HubSpot, and Google Workspace. Over time, the role is expected to become increasingly proactive and tailored to the executive’s communication style and business context, ultimately saving the founder meaningful time each week.

Key Duties

Take ownership of the executive’s Gmail inbox by sorting messages, identifying urgent items, drafting replies, and independently handling straightforward responses.
Manage the Google Calendar by arranging meetings, coordinating appointments, resolving conflicts, and keeping the schedule running smoothly.
Track outstanding tasks and follow-ups, make sure next steps are completed, and keep priorities, deadlines, and open items organized in ClickUp.
Reach out to internal and external contacts through email, WhatsApp, or phone to collect updates, confirm actions, and keep work moving without repeated reminders.
Place calls on behalf of the executive for scheduling, reminders, confirmations, and other professional follow-ups.
Represent the executive professionally in communication with outside contacts.
Support LinkedIn activity, assist with direct message follow-up, monitor engagement, and help maintain responsiveness across social channels.
Provide operational support in HubSpot for business development and related workflows as needed.
Handle basic expense tracking and expense reports in QuickBooks.
Organize documents, files, and reference materials in Google Drive and maintain orderly records across the relevant tools.

Candidate Profile

The ideal candidate brings at least 3 years of experience in executive support, administrative support, Chief of Staff support, or a similar role assisting a founder, CEO, or senior leader. Strong experience managing busy calendars and inboxes is important, along with the ability to keep high-priority individuals organized and on schedule. The role also calls for excellent written English, the ability to produce polished professional emails, strong verbal communication, and comfort making phone calls on behalf of an executive. You should be highly organized, detail-oriented, dependable, and able to push items forward without constant follow-up. Good judgment and discretion are essential when handling sensitive information, deciding when to respond, when to escalate, and when to ask for clarity. The schedule requires availability from 9:00 AM to 6:00 PM Eastern Time, with flexibility for urgent matters, and the ability to stay calm, adaptable, and accountable in a fast-changing environment.

Preferred Experience

Background supporting founders, entrepreneurs, agency owners, or real estate operators.
Exposure to LinkedIn engagement, DM follow-up, or light social selling support.
Practical experience using HubSpot for CRM, sales support, or customer communication workflows.
Experience coordinating work across several businesses or business units at once.
Familiarity with real estate, leasing, tenant communication, or property operations.
Experience creating or improving SOPs for recurring executive tasks.

Benefits and Incentives

Fully remote role with a 100% remote work setup.
Health coverage through HMO or a healthcare stipend, depending on location.
7 paid holidays each year and 6 PTO days annually.
Dedicated maternity and paternity leave.
$25 monthly perfect attendance bonus.
Performance bonus eligibility.
Anniversary bonus of $100 after 1 year and $200 after 2 years.
Referral reward of $300 for each successfully hired candidate you refer.
$500 when you help identify and close a new opportunity with your client.

Application Process

The hiring process begins with resume review. If the profile appears to be a fit, the recruiter will schedule an introductory conversation. Qualified candidates then complete a role-specific assessment, a personality assessment, and the company profile form. After that, there is a validation interview with a senior leader. In some cases, candidates may also have a 15-minute preparation call with a recruiter before a final client interview.

Equal Opportunity Statement

The employer is committed to equal opportunity hiring and inclusive practices. Employment decisions are made based on qualifications, merit, and business needs.

Executive Assistant