Administrative Manager

About the Organization

Vera Femme Circle is a growth-oriented community built for people who lead from a place of self-awareness and are committed to both personal and professional advancement. It brings together community support, reflective inner work, and practical masterclasses that speak to everyday challenges and opportunities. Participants take part in guided reflection, capability-building sessions, and shared learning experiences designed to strengthen confidence and resilience. The organization is focused on providing a safe and encouraging space where people can explore leadership, wellbeing, and purpose in a meaningful, holistic way. As the organization expands, it is looking for team members who connect with its mission of values-led development.

Role Overview

The Administrative Manager will serve in a full-time hybrid position in Dubai, with the option to work from home on certain days. This position is responsible for the smooth running of daily administrative activities, such as managing calendars, arranging meetings and events, responding to correspondence, and keeping both digital and paper records well organized. The role also supports program execution by coordinating masterclasses and community sessions, overseeing participant sign-ups, and making sure event logistics run without disruption. In addition, the Administrative Manager will liaise with vendors, assist with basic budgeting and tracking expenses, support leadership and facilitators, and look for ways to improve administrative workflows while maintaining accuracy, confidentiality, and timely delivery of tasks.

Key Duties

• Keep schedules organized and manage calendars efficiently.
• Arrange meetings, community sessions, and events, and ensure related logistics are in place.
• Handle incoming and outgoing communication in a professional manner.
• Maintain orderly digital and physical filing systems and update records as needed.
• Support the coordination of masterclasses and other program activities.
• Manage participant registration processes and related administrative follow-up.
• Work with vendors and service providers to support operational needs.
• Assist with simple budgeting tasks and track expenses carefully.
• Provide administrative support to leadership and facilitators.
• Review and improve office processes to help operations run more smoothly.
• Ensure sensitive information is handled discreetly and responsibly.
• Complete operational tasks accurately and within required timelines.

Required Profile

• Well-developed administrative and coordination abilities, including scheduling, meeting support, and record management.
• Comfort using work tools such as MS Office or Google Workspace, video meeting software, and cloud-based storage systems.
• Practical experience supporting operations through vendor handling, expense monitoring, and basic budgeting.
• Strong written and spoken communication skills, including the ability to prepare professional emails, summaries, and simple documents.
• Ability to organize priorities, manage time well, and meet deadlines in a busy environment.
• Willingness to work in a hybrid arrangement in Dubai and support both in-person and remote work requirements.
• Background in community organizations, education, coaching, or personal development settings will be considered beneficial.
• Professional judgment, integrity, and discretion when working with confidential information.
• A diploma or bachelor’s degree in business administration, management, or a related discipline is preferred.

Additional Information

This position is based in Dubai, Dubai, United Arab Emirates. It is a full-time role with a hybrid work arrangement. The employer has not specified a stipend or salary, number of vacancies, start date, or application deadline. The role requires a strong sense of professionalism and the ability to support both day-to-day operations and live events when needed.