Executive Administrative Assistant

About the Role

This contract opportunity is for a seasoned Executive Administrator who can deliver senior-level administrative and operational support in a fast-moving technology setting. The position calls for someone who can stay ahead of shifting priorities, forecast what leaders need before they ask, and act as a dependable partner to executives and key stakeholders. The role is remote, with a preference for candidates working in the EST time zone.

What You’ll Do

• Oversee complex executive calendars with careful prioritization so leadership time is used effectively.
• Arrange meetings across senior leaders, clients, partners, and internal teams, while resolving scheduling conflicts early.
• Handle meeting coordination, including agendas, communications, and logistical follow-through.
• Plan both domestic and international travel, covering itineraries and accommodations.
• Review, process, and reconcile executive expense reports accurately and on schedule.
• Make sure travel and expense activities follow company policies.
• Provide support for shipping and logistics tasks when needed.
• Assist with purchase orders, procurement submissions, and vendor coordination.
• Support onboarding workflows, including equipment requests, asset tracking, and access setup.
• Maintain distribution lists, headcount records, and organizational changes.
• Help organize team meetings, offsites, morale-building events, and other group activities.
• Work with business operations and cross-functional partners to address everyday operational needs.
• Draft reports, presentations, correspondence, and other business documents.
• Keep records and documentation organized while protecting sensitive information.
• Review administrative workflows and suggest improvements where possible.
• Act with professionalism, discretion, and sound judgment as a trusted advisor.

Required Experience and Qualifications

• At least 8 years of experience supporting senior-level leaders, ideally at the General Manager, Vice President, or executive tier.
• Demonstrated success managing several executive calendars at once.
• Hands-on experience handling executive travel and expense processes.
• Background supporting procurement, purchase orders, shipping, or other operational work.
• Advanced working knowledge of Microsoft Office tools, especially Outlook, Excel, PowerPoint, and Word.
• Strong written and spoken communication skills.
• Excellent organization, multitasking, and prioritization capabilities.
• Ability to operate independently while balancing competing demands in a fast-paced environment.
• Proven discretion and the ability to keep confidential information private.
• Experience in technology companies or large corporate environments.
• Ability to predict needs, troubleshoot proactively, and work effectively through ambiguity.

Preferred Background

• Prior support for senior executives, General Managers, Vice Presidents, or C-suite leaders is highly desirable.
• Experience working with multiple managers and teams at the same time is an advantage.
• Previous work inside a large technology organization is preferred.

What Success Looks Like

• Outstanding attention to detail and strong organizational discipline.
• Clear relationship-building and communication skills.
• A proactive, solution-focused approach to daily work.
• Comfort in a dynamic environment that changes quickly.
• High professionalism, integrity, and discretion when dealing with sensitive information.

Additional Information

This is a contract role based in the United States. The posting does not specify a salary, number of openings, education requirement, or start date.