Executive Assistant

About the Company

Rithum is a commerce network that helps brands, suppliers, and retailers collaborate more effectively to create smooth e-commerce experiences. Its platform is built to support business growth, streamline operations across channels, expand product reach, and improve margins.

More than 40,000 businesses rely on Rithum across hundreds of channels, representing over $50 billion in annual GMV. The company’s commerce, marketing, and delivery tools are designed to improve the shopper journey from start to finish.

Role Overview

In this role, you will provide senior-level administrative and operational support to executive leaders. You will act as a dependable partner focused on improving executive productivity through calendar oversight, meeting preparation, travel coordination, communication support, and cross-team coordination. The position calls for sound judgment, a high degree of professionalism, careful attention to detail, and the ability to juggle competing priorities in a fast-moving, high-growth environment.

Key Responsibilities

• Run complex executive calendars spanning multiple time zones, including meeting prioritization, conflict resolution, and shifting priorities.
• Organize internal and external meetings, leadership reviews, team gatherings, and similar business activities.
• Plan domestic and international travel, covering itineraries, lodging, transportation, and related expense coordination.
• Build and prepare agendas, presentations, supporting materials, and follow-up items for meetings.
• Handle daily operational support for executive leaders to keep work moving efficiently.
• Monitor action items, deadlines, and important deliverables to maintain accountability across stakeholders.
• Keep records, documents, and filing systems well organized and up to date.
• Treat confidential and sensitive matters with discretion and a professional approach.
• Act as a liaison between executives and internal or external contacts.
• Write, review, and refine emails, reports, presentations, and other business communications.
• Develop productive relationships across teams and functions to strengthen collaboration.
• Use good judgment to rank requests, solve scheduling issues, and escalate concerns when needed.
• Support executive offsites, leadership meetings, and cross-functional event planning.
• Use productivity and AI-enabled tools to improve organization, communication, efficiency, and administrative processes.

Qualifications

• At least 4 years of experience assisting senior leaders or executives in a fast-paced and complex business setting.
• Excellent organization, prioritization, and time-management abilities, along with strong attention to detail.
• Proven ability to manage confidential information carefully and professionally.
• Strong written and verbal communication skills.
• Ability to work independently, adjust quickly, and handle several priorities at once.
• Experience managing complex calendars, travel logistics, meetings, and executive communications.
• Comfort with collaboration and productivity platforms such as Google Workspace, Microsoft Office Suite, Slack, and similar applications.
• Hands-on experience using AI tools such as ChatGPT, Copilot, Claude, or similar systems for drafting, data analysis, prompt work, and documentation.
• Preferred background includes supporting leaders in a SaaS, technology, or high-growth company.
• Preferred experience with executive meetings, offsites, or cross-functional initiatives.
• Bachelor’s degree preferred, or an equivalent mix of education and relevant experience.

Additional Information

This role may require travel up to 10%.

The employer notes that the duties listed here are not exhaustive and may change at any time, with or without notice.

Work Environment and Culture

At Rithum, you can expect to work with thoughtful risk-takers, collaborative teammates, and inquisitive professionals. The organization emphasizes inclusion, support, and accessible leadership, along with career growth aligned to your goals and strengths.

The company says it supports work-life balance through remote-first working conditions, generous time off, wellness days, and a benefits package designed for employees and their families.

Compensation and Benefits

The expected base salary for this position is $80,000 to $140,000 per year. Compensation is determined using market data, internal equity, geography, skills, and experience. In addition to base pay, the role includes a discretionary bonus equal to 10% of annual base salary, plus a comprehensive benefits package.

• Medical, dental, and vision coverage, with affordable plan options and HSA contributions beginning on day 1.
• 6% 401(k) matching.
• Time off package including 20 days of paid time off, 9 company-paid holidays, 2 paid floating holidays, 7 paid sick days, 2 wellness days, and 1 paid volunteer day; PTO increases to 22 days after 3 years and 25 days after 5 years.
• 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave.
• Accident, critical illness, and hospital indemnity coverage.
• Pet insurance.
• Legal assistance and identity theft protection plans.
• Life insurance at 2x salary.
• Access to the Calm app and the Employee Assistance Program.
• $65 per month remote-work internet stipend.
• Culture and team-building activities.
• Tuition assistance.
• Career development support.
• Charitable donation matching up to $250 per year.

Equal Opportunity and Accommodations

Rithum is an equal opportunity employer and makes employment decisions based on qualifications, merit, and business needs. The company provides reasonable accommodations in accordance with applicable law for qualified applicants who need support during the interview process or while completing the application process.