Executive Assistant

Company Overview

Above the Rest Building Services is a leading New England provider of end-to-end building maintenance for commercial properties. Its service portfolio includes window washing, waterproofing, power washing, masonry restoration, facade upkeep, inspections and repairs, dryer vent cleaning, painting, line striping, and roof anchor design, installation, and testing. The organization is focused on delivering safe, efficient, and high-quality solutions customized to the requirements of each property. Employees join a growing team that values technical know-how, dependability, and client-centered service in the Greater Boston area.

Role Summary

This full-time, on-site Executive Assistant position in Greater Boston supports senior leadership through advanced administrative, organizational, and coordination work. The role plays an important part in keeping operations running smoothly by managing schedules, arranging meetings and travel, preparing correspondence and reports, and keeping records and files well organized.

What You’ll Do

• Oversee executive calendars and coordinate meetings with multiple stakeholders.
• Arrange travel and manage related itineraries and logistics.
• Draft, format, and organize correspondence, presentations, and reports.
• Prepare, track, and reconcile expense reports and supporting documentation.
• Maintain digital and physical files, records, and other administrative materials.
• Support project coordination, follow-ups, and action item tracking.
• Act as a communication bridge between executives, internal teams, and outside partners.
• Protect sensitive information and maintain a consistently professional manner.
• Handle day-to-day administrative tasks while balancing several priorities in a busy environment.

Qualifications

• Proven strength in executive-level administration and support, including calendar coordination, meeting planning, and document preparation.
• Background in general administrative work such as filing, data entry, office organization, and routine office support.
• Ability to prepare and reconcile expense reports and manage basic financial records.
• Clear written and verbal communication skills for interacting with leadership, clients, and vendors.
• Comfort using common productivity platforms such as Microsoft Office or Google Workspace, with willingness to learn new tools.
• Strong organization, time management, and multitasking ability with a sharp eye for detail.
• Previous experience supporting executives or senior leaders in a corporate or operations setting is preferred.
• High standards of integrity, discretion, and reliability, with a strong commitment to confidentiality and team support.

Additional Information

This is a full-time onsite role. The source listing did not specify compensation, start date, application deadline, or number of openings.