Executive Assistant (m/f/x)

About the Company

Progyny Global is the international division of Progyny Inc., a leading provider of fertility, family-building, and women’s health benefits in the United States. Its purpose is to make fertility, pregnancy, and family-forming care more accessible worldwide so people can start a family regardless of location.

The team is small, ambitious, and based in Berlin. It works quickly, values quality, and expects a high standard of ownership because the mission is important. This is an opportunity to contribute to the growth of a global healthcare business as it expands internationally.

About the Role

This position is broader than a standard executive assistant role. You will work directly with the two Managing Directors and support their day-to-day effectiveness while also helping run the Berlin office environment. The role provides close exposure to leadership decisions, company building, and international operations, with room to learn and grow alongside the business.

The ideal person is a trusted partner who stays ahead of priorities, protects leaders’ time, and manages the details that keep everything running smoothly.

Executive Support

• Handle demanding calendars for both executives and align scheduling across US and European time zones.
• Arrange travel, including flights, accommodation, and visa-related logistics.
• Draft meeting packs, agendas, and briefing documents.
• Filter and prioritise incoming requests so leadership can focus on what matters most.
• Coordinate with internal colleagues and outside partners.
• Treat sensitive and confidential matters with complete professionalism and discretion.

Office Operations & Environment

• Support the daily running of the Berlin office and the overall workplace experience.
• Greet visitors and make sure guests are looked after during their time in the office.
• Keep shared spaces such as meeting rooms, kitchen areas, and common areas tidy, organised, and functional.
• Oversee office supplies, pantry replenishment, and other general workplace needs.
• Work with vendors such as facilities teams, cleaners, and delivery providers.
• Help maintain a welcoming, efficient, and well-managed office environment for the team.

What They’re Looking For

The company values approach and ownership more than formal job titles. The right candidate is proactive, dependable, and able to move work forward independently.

• Own tasks from beginning to end and see them through carefully.
• Spot needs early and resolve issues before they become problems.
• Improve processes instead of only following existing ones.
• Communicate clearly and professionally with different stakeholders.
• Bring strong emotional intelligence and sound judgment in leadership settings.
• Comfortably balance executive coordination with practical office operations.
• Work well in ambiguity and keep progress moving without constant supervision.
• Act with discretion, maturity, and a high level of trust.

Experience & Skills

• Prior experience supporting founders, CEOs, or other senior executives.
• Background in a startup or fast-growing company is a strong advantage.
• Excellent English communication skills, both written and spoken; German is beneficial.
• Strong working knowledge of Microsoft Office.
• Experience managing complex calendars across multiple time zones.
• Comfort with organising international travel arrangements.

Benefits

• Competitive salary of €45,000 to €50,000 per year.
• Bonus programme and company equity, offering a chance to share in the company’s success.
• Access to Progyny Global’s fertility and family-building benefits with a €5,000 budget.
• 1:1 psychologist sessions and wellness support through Nilo Health.
• Choice of a Dance e-bike subscription or a BVG public transport ticket as a mobility benefit.
• Discounted access to Urban Sports Club.
• 30 days of paid leave each year.
• Hybrid working setup with the option to work from home up to two days per week.
• Up to 8 weeks of remote work per year.
• Weekly team lunch every Thursday.
• Dog-friendly office.

Additional Information

The company welcomes applicants from diverse backgrounds and values different paths into leadership support and operations. People who are motivated by building strong teams, improving member experience, and contributing to a meaningful healthcare mission are encouraged to apply.