Administration Assistant

Role overview

Qatar Airways is seeking a proactive and detail-focused Administration Assistant for its Ahmedabad office in India. This position supports the smooth running of day-to-day office operations and plays a key role in administration, logistics, procurement coordination, reception support, and visitor experience.

The role involves handling a broad mix of administrative and organizational tasks for the CDC Ahmedabad team, while making sure all actions stay within company guidelines. Responsibilities include support for purchase orders, contract coordination linked to procurement, manpower-related movement requests, night-shift transport coordination, roster support, visitor handling, and backup support to the Facility Officer. The role also acts as a point of contact for correspondence, calls, and in-person interactions, and assists with CDC-related initiatives and projects.

Key duties

• Carry out general administrative work that keeps the department functioning efficiently each day.
• Coordinate office operations while following company processes and policies, managing several tasks and projects at once, and maintaining accuracy in records and data.
• Implement visitor management procedures to company standards, help maintain reception quality, greet and guide visitors, and coordinate meetings and appointments.
• Maintain calendars and appointment schedules for CDC administrative activities.
• Arrange meeting room reservations based on functional needs.
• Track office supplies and raise orders to keep inventory at suitable levels.
• Provide logistics support for visitors, including travel, accommodation, and event coordination for internal and external events.
• Respond to employee and client queries related to office administration.
• Prepare supporting documents such as reports, presentations, spreadsheets, and other office or facility-related materials.
• Compile regular updates on office administration spending.
• Organize and maintain secure filing systems for sensitive and confidential records, with attention to data privacy.
• Assist with facility management activities and business visa processing when needed.
• Coordinate office equipment requirements for new and existing employees, and help with asset records, counts, and reconciliation.
• Support procurement and contract workflows, including PO management, RFQ/RFP requirements, and preparation of SOW documentation for office-related purchases and services.
• Manage office procurement and contract activities end to end, including reviewer and approver coordination, archiving, expiry tracking, and renewal support.
• Ensure required contracts or purchase orders are in place so office operations run without disruption.
• Confirm that all statutory requirements related to office administration are maintained.
• Perform additional duties assigned by the Head of Department that relate to this position.

Qualifications and experience

The ideal candidate should hold a bachelor’s degree and have at least 2 years of experience. Experience in a fast-paced environment that requires multitasking is important. Prior exposure to an airline business setting is considered an advantage, and knowledge of standard office procedures is preferred.

Skills and competencies

• Strong relationship-building and networking ability
• Excellent planning and time management
• Advanced computer literacy, especially in Microsoft Office tools such as Word, Excel, Access, PowerPoint, and Outlook
• Ability to stay organized, prioritize workload, and meet deadlines independently
• Strong English communication skills, both written and spoken
• Effective interpersonal communication across different organizational levels
• Project coordination and the ability to manage competing priorities

About the employer

Qatar Airways Group has expanded from a small fleet into a large global business operating across multiple divisions. The company emphasizes growth, innovation, and ambitious performance, offering employees the opportunity to contribute to a fast-moving international environment.

Additional information

Reference number: 228450

Job family: Corporate & Commercial

Location: India-Ahmedabad

Application closing date: 2026-06-16

What makes this role important

This position is central to keeping the Ahmedabad CDC office organized, responsive, and compliant, while also supporting procurement, facilities, visitor services, and internal coordination across multiple operational needs.