Document Controller

Overview

This permanent position is for a Document Controller based in Chennai or Gurgaon. The role supports green transition initiatives and is suited to someone with strong document control experience in infrastructure projects. You will join a functional project team and help manage document control activities across the planning, execution, and close-out stages of projects.

Key Responsibilities

• Handle the movement of project information and records between the project team, the client, and other stakeholders.
• Maintain, update, and control project documentation in electronic document management systems such as Aconex, ProjectWise, Asite, Dalux, and similar tools.
• Log, track, circulate, and archive incoming and outgoing documents, correspondence, reports, meeting notes, and other project records.
• Create and maintain document registers, trackers, and status reports to support timely review, approval, and submission cycles.
• Work closely with project managers and cross-functional teams to support document review, approvals, and information sharing.
• Manage document numbering, metadata, folder structures, access permissions, and adherence to client and project document control procedures.
• Monitor document workflows, follow up on pending deliverables, and support internal and external review activities so deadlines are met.
• Perform regular checks of document management systems and filing structures to keep records accurate, consistent, and compliant with project standards.

Required Background

The role calls for a graduate with at least 8 years of relevant experience in document control or document management, ideally on large international projects with reputed engineering or consultancy organisations. Strong knowledge of document control standards, procedures, quality requirements, and document QA/QC is important. Hands-on experience with EDMS platforms, proficiency in Microsoft Office 365, and familiarity with engineering and construction documentation are expected. The role also requires the ability to manage multiple priorities independently in a fast-paced environment, along with strong written and spoken communication skills. Knowledge of technical construction terminology will be an advantage.

About the Organization

The employer works with customers to create sustainable and liveable solutions and is focused on supporting a greener future. It operates across Scandinavia, the UK, North America, and India, with a team of around 7,300 people working in engineering, architecture, energy, and environment. The organization emphasizes belonging, development, collaboration, and a culture where people can enjoy work while delivering meaningful outcomes. It also states that fossil-based projects are not part of its focus and aims for all revenue to come from activities that move customers toward sustainability.

Benefits and Workplace Support

• Well-being program
• Technical networks and knowledge-sharing groups
• Green, Tech, and Tool communities
• COWI Academy
• New ways of working

Equal Opportunity Statement

The employer is an equal opportunity organization and does not discriminate in employment decisions based on ethnicity, colour, religion, gender, national origin, age, or disability. This applies to hiring, placement, promotion, termination, layoff, recall, transfer, leaves, compensation, and training.