Event Coordinator

Role overview

This remote opportunity in the United States is for an Event Coordinator supporting a partner organization that will handle applications and all next steps. The role focuses on smooth delivery of trade shows, exhibitions, and corporate events, with a strong emphasis on client experience, operational accuracy, and cross-team coordination.

In this position, you will connect clients, vendors, and internal teams so that timelines stay on track and every moving part of the event is aligned. The work combines project support, client service, and practical event operations in a busy environment where deadlines are important and details matter.

You will contribute to planning and execution activities such as meetings, site visits, documentation, vendor follow-up, and general project support. Success in this role depends on being organized, communicative, proactive, and comfortable handling several priorities at once.

Responsibilities

• Assist account and project teams by keeping daily program tasks and deliverables moving forward.
• Set up and coordinate internal, client, and vendor meetings, including schedules, agendas, logistics, and communication.
• Arrange site visits by managing travel details, walkthrough timing, and budget monitoring.
• Draft, organize, and share event materials such as agendas, contact sheets, reports, and project documents.
• Help with vendor and partner coordination, including contract-related support.
• Prepare reports, presentations, and research inputs that support planning and event delivery.
• Serve as a communication bridge between clients, vendors, and internal stakeholders.
• Support advisory boards, strategy discussions, and project meetings from planning through execution.
• Monitor progress against deadlines and agreed deliverables.
• Take initiative on team needs and contribute ideas that improve processes and workflow.

Requirements

• At least 2 years of experience in event coordination, project coordination, client services, or a similar area.
• Strong working knowledge of Microsoft Office, especially Excel, along with familiarity with Adobe Acrobat.
• Excellent written and spoken communication skills with the ability to work effectively across different stakeholders.
• Strong organization and time-management abilities with careful attention to detail.
• Ability to juggle several priorities in a fast-moving, evolving setting.
• Resourceful problem-solving approach and a proactive mindset.
• Good interpersonal skills and the ability to build working relationships with teams and clients.
• Comfort working independently as a self-starter while also contributing well in team settings.
• Willingness to support travel and on-site event execution when needed.
• Background in events, hospitality, or agency work is considered an advantage.

Perks and benefits

• Annual compensation of $55,000 to $60,000.
• Remote flexibility anywhere within the United States.
• Opportunity to contribute to high-visibility events, trade shows, and client-facing experiences.
• Exposure to a variety of clients, vendors, and large-scale event operations.
• Collaborative, energetic, and creative team environment.
• Practical, end-to-end experience in event execution and coordination.
• Travel opportunities for on-site event support.
• Room for professional development in the events and experiential marketing field.

Additional information

This role is posted through a partner company that manages the application review process and the following hiring steps. Applications are reviewed through an AI-assisted matching process designed to compare candidates against the role’s core requirements, after which a shortlist is shared with the hiring company for final decisions.

By applying, candidates acknowledge that their information may be processed for evaluation and shared with the employer as part of pre-contractual and legitimate interest-based recruitment activities. The hiring process may also use AI tools to support screening and analysis, but final decisions are made by humans.