Executive Assistant

Role overview

This is a contract opportunity for an Executive Assistant to support a major global technology organization known for operating one of the world’s largest digital ecosystems. The position is fully remote and runs until 30 June 2027. The role calls for a highly organized professional who can keep complex executive schedules running smoothly across multiple time zones.

Key responsibilities

• Oversee demanding executive diaries, arranging meetings across regions, balancing competing priorities, and coordinating with both internal teams and external senior stakeholders.
• Take care of travel planning from start to finish for senior leaders, including multi-stop international trips, air bookings, stays, ground transport, and detailed itineraries.
• Organize leadership visits, offsite meetings, and business events by sourcing venues, liaising with suppliers, handling catering, and managing logistics on the day.
• Process expense claims and other administrative finance tasks for senior executives, making sure submissions are accurate and completed on time through corporate expense systems.

Experience and skill requirements

• Experience of 2 to 3 years in an Executive Assistant or comparable support role, especially where multiple calendars for senior stakeholders were handled.
• Demonstrated capability in managing intricate schedules, executive travel, and a fast pace of coordination work.
• Prior involvement in expense claim handling.
• Exposure to supporting teams or stakeholders across different time zones will be considered an advantage.
• Background in a technology company or multinational corporate setting will be an added benefit.
• Well-developed organizational ability, strong accuracy, and consistent follow-through.
• Hands-on experience arranging executive visits and working with outside vendors or suppliers.
• Comfort using modern productivity and collaboration tools such as Outlook, Teams, SharePoint, or similar platforms.

Additional information

This assignment is remote and contract-based, with the engagement scheduled to end on 30 June 2027.