Executive Assistant

Overview

Wagga Wagga City Council is looking for a capable and driven Executive Assistant to support the Director of Planning & Regulatory Services. This is a busy and varied position suited to someone who thrives in a fast-moving environment and is comfortable balancing multiple priorities. The role is central to keeping the Directorate running smoothly through confidential executive support, governance coordination, and strong stakeholder engagement.

Why this role stands out

• Starting pay of $3,059.14 gross per fortnight, increasing up to $3,670.97 gross per fortnight plus superannuation.
• Eligible for Council’s Flexible Working Hours Agreement.
• Opportunity to contribute to outcomes that matter to the local community.
• Ongoing learning, training, and professional development.

Role purpose

In this position, you will provide high-level administrative and executive support that helps the Director and the broader Directorate meet both strategic and day-to-day goals. The job requires strong judgement, attention to detail, and the ability to handle sensitive matters with care and discretion.

Key duties

• Manage a busy diary, incoming correspondence, and workflow priorities.
• Draft and prepare reports, presentations, briefing notes, and other polished documents.
• Track Council reports, business papers, and governance timelines.
• Set up meetings, workshops, and events, including preparing agendas and recording minutes.
• Assist with administrative and finance-related tasks, including travel bookings and reconciliations.
• Deliver high-quality customer service while protecting confidential information and maintaining a professional approach.
• Support projects and provide guidance to business support staff when needed.

What you need to bring

• Qualifications in business administration or a related field.
• Background working as an Executive Assistant or in a senior administrative support role.
• Strong organisation and coordination abilities, including handling competing deadlines.
• Excellent communication skills, both written and spoken.
• Advanced skills in Microsoft Office and confidence using a variety of business systems.
• A strong sense of discretion and professionalism when dealing with confidential matters.
• Well-developed interpersonal skills and a collaborative working style with internal and external stakeholders.

Application process and additional information

Applications close on Sunday, 19 July 2026 at 11:59pm AEST. Interviews are scheduled for the week beginning Monday, 27 July 2026.

If you would like further details about the position, please contact Julie Costa, Director Planning & Regulatory Services, on 0409 045 152.

As part of the recruitment process, pre-employment screening will be completed in line with the requirements of the role. This includes a police check, and candidates with a criminal record are still encouraged to apply; every application will be assessed on its merits. A functional health assessment will also be required to confirm the applicant can meet the inherent physical demands of the position.

The organisation is committed to inclusion and aims to reflect the community it serves. Applications are welcomed from people of all backgrounds, including women, men, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse people, people with disability, veterans, sexually and gender diverse people, people with lived experience, and people of all ages.