Admin Coordinator - Procurement - UAEN

About the Company

Emirates Electrical Engineering LLC operates within a larger diversified group with roots dating back to 1957. The group has built its reputation on commitment, care, and vision, while remaining actively engaged with the community. It has businesses across general trading, automobiles and heavy equipment, travel, foreign exchange, financial services, property management, construction, infrastructure development, and IT services, and employs around 2,000 people representing 41 nationalities, creating a multicultural workplace.

Emirates Electrical Engineering is a specialized platform delivering end-to-end solutions for solar rooftops for commercial and industrial buildings in the UAE. It also focuses on the design and delivery of turnkey electrical power projects, including high-voltage substations, cable networks, and transmission lines.

Job Purpose

The role supports the Procurement Department with administrative and coordination tasks so that daily operations run smoothly, procurement paperwork is handled on time, and communication with vendors, suppliers, and internal teams stays efficient.

Key Responsibilities

• Provide day-to-day administrative support to the procurement function.
• Prepare and handle purchase requisitions, purchase orders, and other procurement-related paperwork.
• Coordinate with suppliers regarding quotations, delivery updates, and order progress.
• Communicate with vendors on documentation, invoices, and payment-related issues.
• Update and maintain supplier files, contracts, and procurement databases.
• Assist in gathering and comparing quotations from suppliers.
• Create basic reports covering purchase orders, deliveries, and procurement activity.
• Manage the receiving, filing, and tracking of procurement documents, contracts, and correspondence.
• Work with internal departments to ensure procurement requests are processed without delay.
• Monitor delivery timelines and follow up on outstanding orders.
• Support vendor onboarding and registration documentation.
• Help with invoice submission and coordination with Finance for payment follow-up.
• Keep procurement records organized, complete, and accurate.
• Carry out additional administrative duties assigned by the Procurement team.

Requirements

• A bachelor’s degree or diploma in Business Administration, Supply Chain, Procurement, or a similar discipline.
• 1 to 2 years of experience in administration, procurement coordination, or related support work.
• Fresh graduates with strong communication and organizational abilities may also be considered.
• Strong verbal and written communication skills.
• Good interpersonal skills for working with internal teams and external parties.
• Well-developed organizational and coordination capabilities.
• Comfortable using Microsoft Office tools, especially Excel and Word.
• Professional approach when dealing with customers and vendors.
• High attention to detail and a disciplined approach to record keeping.

Additional Information

Applicants are evaluated not only on experience and skills, but also on enthusiasm for the role, willingness to learn, and alignment with the values of care, commitment, and vision. Candidates who see this as a suitable opportunity are encouraged to express interest.