Office & Operations Coordinator

About the Company

MeetFuture is a semiconductor equipment business specializing in AMHS solutions for semiconductor fabrication plants. With its European growth underway, the company is hiring an Office & Operations Coordinator to help launch and run its Germany office day to day.

Role Summary

This position is central to keeping the Germany office organized, efficient, and professionally run. The coordinator will handle local administration, office setup and operations, vendor coordination, documentation, and general support tasks while working closely with the Germany team and the China headquarters.

The company is looking for someone who can get things done locally, understands common German business and administrative processes, and is comfortable working in a practical, independent, and dependable way. A successful candidate should be detail-focused, service-oriented, and able to balance autonomy with regular coordination across teams.

Key Responsibilities

• Oversee everyday office functioning, including supplies, facilities, fixed assets, filing, courier handling, and front-desk/reception support.
• Liaise with local vendors and service partners such as building management, internet and utilities providers, office service companies, maintenance vendors, insurance providers, and other external contacts.
• Handle office administration paperwork, including bills, payment support documents, invoices, receipts, and related records.
• Support employee administration tasks such as onboarding coordination, offboarding assistance, attendance tracking, document collection, and coordination on payroll, HR, and employment-related admin matters.
• Serve as a local point of contact connecting the Germany team, China headquarters, vendors, and outside service providers.
• Take ownership of additional administrative and operational tasks assigned by management as needed.

Requirements

• At least 3 years of experience in office administration, general administration, office management, or a closely related administrative support role.
• Must already be located in Germany and have a valid long-term or unrestricted right to work; relocation assistance and visa sponsorship are not offered.
• Strong familiarity with local administrative routines, office operations, service providers, and the broader German business environment.
• Ability to work on your own in a small local team while still communicating and collaborating effectively.
• Good working knowledge of Microsoft Office and standard administrative tools.
• Prepared to work on-site in Dresden and/or Erfurt when needed.
• Fluency in both German and English is required.
• Mandarin Chinese is considered a strong plus.
• Previous experience with Chinese companies or international teams is preferred.

Additional Information

This role is for a full-time, on-site position in Dresden, Saxony, Germany. The company expects the person in this role to be practical, flexible, and reliable in supporting both office setup and ongoing operations.

No visa sponsorship or relocation support will be provided. The candidate must already have the right to work in Germany on a long-term or unrestricted basis.