Proposal Production Coordinator

Role overview

Steer is looking for a Proposal Manager to take ownership of the creation, coordination, and overall quality of the firm’s proposals. The position focuses on delivering persuasive, fully compliant submissions on schedule, while also improving the tools, workflows, and content used across the proposal process to help the team stay competitive.

In this role, you will collaborate with technical leads, marketing, and leadership to turn concepts into polished proposal materials and to embed stronger proposal-development practices across the organization. Priority proposals will be produced in InDesign, while others will be built in Word or Google tools.

Time allocation

The role is expected to be split roughly between proposal production/co-ordination and proposal strategy/content development, with additional support provided to the wider sales and marketing team as needed.

Proposal production and coordination

About 75% of the position is focused on managing the full proposal lifecycle across multiple live opportunities.

• Own the end-to-end development of proposals from kickoff through submission
• Track timelines, due dates, and submission rules across several concurrent pursuits
• Coordinate with technical staff and other contributors to ensure content is delivered on time and at a high standard
• Draft, refine, and assemble proposal content so it is clear, consistent, and tailored to client needs
• Run compliance checks to confirm all materials meet RFP and RFQ requirements
• Organize review cycles such as pink, red, and gold team reviews to improve submission quality
• Handle final production steps, including formatting, packaging, and delivery

Proposal strategy and content development

Roughly 25% of the role is dedicated to strengthening proposal systems, content, and efficiency.

• Update and maintain proposal templates, resumes, and project profiles
• Work with leadership to shape messaging, win themes, and competitive positioning
• Document lessons learned and apply them to improve future proposal workflows
• Build and maintain reusable content libraries to improve speed and consistency
• Use AI tools to improve efficiency and standardization

Additional responsibilities

• Support the broader sales and marketing function when extra team coverage is needed

Requirements

Applicants should have around 2 to 4 years of experience in proposal management, marketing, or business development support. Candidates are encouraged to apply even if they do not meet every qualification listed.

• Strong writing and editing ability, with the capacity to produce persuasive, well-organized content
• Experience coordinating projects, managing deadlines, and working across multiple teams
• Close attention to detail, especially around compliance, formatting, and quality assurance
• Ability to think strategically and align proposal content with positioning and winning strategy
• Strong collaboration and interpersonal skills for working across diverse groups
• Self-directed approach suited to an autonomous hybrid in-person and remote setting
• Experience with InDesign is preferred and required for the role, while tools like Canva can be learned with support and training
• Comfort using AI tools is required

Location

This position can be based in one of Steer’s North American offices, including New York City, Toronto, Vancouver, Los Angeles, or Washington, DC.

Benefits

Steer supports continuous learning and professional development through structured programs and on-the-job growth opportunities. The company also emphasizes a flexible, hybrid working culture designed to support employee wellbeing, financial security, and career progression.

• Medical, dental, and vision coverage
• 3% 401(k)/RRSP contribution
• Discretionary annual bonus
• Paid time off including vacation, public holidays, sick leave, and volunteering days, totaling up to 44 days per year in the US and 47 days per year in Canada
• Group Share Incentive Plan that lets employees participate in the firm’s long-term success
• Commuter benefits for US employees

Why people choose Steer

• Collaborative culture with teammates across the world
• Work that contributes to meaningful improvements in mobility and how people connect
• Access to expert colleagues focused on the future of cities and mobility
• Flexibility to grow professional skills and build a consulting career aligned with personal ambition

Fairness and inclusion

Steer states that it hires based on capability rather than background or pedigree and uses trained interviewers to help ensure a fair, inclusive process. The company is an equal opportunity employer and welcomes applicants from all legally protected backgrounds. Accommodations are available throughout the hiring process and during employment so that everyone can participate fully.

Application materials

• Resume
• Cover letter explaining your interest in the role and your relevant background

Interview process

The hiring process is structured and skills-based, with not every applicant moving forward to every stage.

• Stage 1: 30-minute introductory interview via Zoom with the hiring and reporting manager to discuss your background, interest, and fit for the role
• Stage 2: 60-minute team interview and portfolio review via Zoom to explore your experience in greater depth and review prior work
• Stage 3: Short design exercise and blind review, where a small group of finalists completes a brief assignment that is reviewed anonymously before discussion
• Stage 4: Final 30-minute conversation via Zoom or in person with leadership to cover role expectations, team fit, and compensation

Compensation

This is a full-time remote position with a salary range of USD 65,000 to 70,000 per year, plus benefits.