Sourcing Intern

Job Summary

Garan, Incorporated is seeking a motivated Sourcing Intern to join our team in New York, NY. This internship offers practical experience in the coordination of raw materials and sample yardage. You will gain exposure to fabric and trim development, supplier interactions, and product tracking using PLM systems, with a strong emphasis on maintaining accuracy and timely completion of tasks. The ideal candidate is eager to learn, adept at managing multiple priorities, and proactive in follow-ups. You will collaborate with various departments, including Design, Product Development, Technical Design, and Production, ensuring thorough documentation throughout the development lifecycle.

Key Responsibilities

• Manage and track sales sample yardage (SSY) requests, including logging, confirming details, and monitoring deliveries.
• Maintain SSY records by organizing physical swatches and digital files in designated locations.
• Assist with data entry and updates in the PLM system for fabrics and trims, covering codes, descriptions, testing status, and supplier information.
• Develop and update tracking logs for submits and testing submissions, providing regular status updates to the team.
• Prepare development packages and reference charts under the supervision of the Sourcing Manager/Assistant.
• Capture notes and distribute meeting recaps to cross-functional partners to consolidate feedback and approvals.
• Support the maintenance of the raw material library through labeling, filing, inventory checks, and organized storage.
• Coordinate the intake and dispatch of sample packages, including receiving, sorting, and routing them to the appropriate personnel.
• Provide general administrative support to the Sourcing department as required.

Qualifications

• Currently pursuing or recently completed a Bachelor's degree in Fashion Merchandising, Supply Chain, Business, Textile Science, or a related field.
• Demonstrated strong attention to detail and proficiency in working with spreadsheets and tracking logs.
• Competent in Microsoft Excel, Word, and Outlook, with a readiness to learn PLM systems.
• Possess clear written and verbal communication skills, including professional follow-up with internal teams and vendors.
• Ability to multitask, prioritize deadlines effectively, and maintain organized digital and physical files.

Preferred Qualifications

• Prior internship or coursework experience in sourcing, product development, production, or materials management.
• A keen interest in fabrics, trims, and basic apparel construction, with some understanding of development milestones.
• Familiarity with PLM, Illustrator, or similar product tracking/design software is advantageous.

Skills & Competencies

• Exceptional organizational skills with proficiency in file management and follow-through.
• High degree of accuracy in data handling and managing multiple trackers simultaneously.
• A collaborative, team-oriented approach to working across different departments.
• Proactive and curious mindset, with a quick ability to learn new systems and processes.
• Professional demeanor in communications with suppliers and internal stakeholders.

Work Environment & Requirements

• This is an in-office internship located at our New York Office. The specific schedule will be determined based on academic or program requirements.
• Occasional extended work hours may be necessary during peak development periods.
• Must be able to lift and move sample packages and materials, typically up to 25 lbs.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.