Executive Assistant / HR Coordinator

Role overview

This position offers the opportunity to work closely with senior leadership in a respected financial services organisation. The company is known for maintaining high professional standards and operating within a medium-sized business environment.

Key responsibilities

• Deliver end-to-end administrative assistance to senior executives, including calendar coordination, appointment planning, and travel bookings.
• Support HR and business development work by preparing presentations, proposals, onboarding paperwork, and HR-related reports.
• Serve as a central contact for both internal teams and outside stakeholders, ensuring communication remains professional and clear.
• Plan and run meetings by creating agendas, assembling briefing packs and presentations, and tracking follow-up actions.
• Keep employee and administrative records accurate and current to support compliance and better business decisions.
• Work with other departments to improve coordination, streamline workflows, and align HR, operations, and leadership priorities.
• Track project schedules and HR deadlines to make sure commitments and initiatives are completed on time.
• Assist in rolling out new HR policies, initiatives, and organisational plans within a financial services setting.

Candidate profile

• Previous experience in administrative and HR-focused positions.
• Strong command of office productivity software and business applications.
• Well-developed planning, prioritisation, and time management abilities.
• Comfort handling confidential information with tact and discretion.
• Proactive mindset with good judgment and problem-solving skills.
• Excellent written and verbal communication, plus strong people skills.
• Exposure to the financial services sector is considered an advantage.

Benefits

• Full medical coverage.
• Bonus potential tied to performance.
• Opportunity to join a permanent position in a professional, reputable organisation.

Additional information

This is a strong opportunity for an experienced Executive Assistant or HR Coordinator looking to advance their career in financial services.