Admin Assistant

Role Overview

This position supports a research team with day-to-day administration, coordination, and logistics tasks in an office setting in Singapore.

Key Duties

• Help the research team with administrative work such as arranging room and equipment setup, preparing refreshments for visitors, drafting payment-related documents, handling webchat, taking notes, and producing reports.
• Manage incoming calls, organize meetings and events, and receive visitors at the office.
• Support logistics for temporary staff, including issuing and collecting equipment.
• Handle bookings for resources such as calendars, meeting rooms, equipment, flights, and accommodation.
• Liaise with internal teams across Business Development, Finance, HR, and Design.
• Track equipment readiness, coordinate repairs and maintenance, maintain inventory records, and assess new equipment needs.
• Work with external suppliers such as couriers, printing services, translation providers, letter shopping services, and vendors for lucky draw prizes.

Requirements

• Minimum qualification of O Levels or higher.
• Comfortable using Microsoft Word, Excel, and PowerPoint.
• Strong spoken and written English, plus proficiency in a second language.
• Good interpersonal, communication, and organisational abilities.
• Able to work on your own and collaborate effectively in a team.
• Capable of meeting deadlines and working under time constraints.
• Detail-oriented with solid problem-solving skills.
• Open to entry-level applicants.

Additional Information

This is a full-time, on-site role based in Singapore. No salary, allowance, or vacancy count was provided in the source.