Assistant Manager – Executive Assistant

Role summary

This position is designed to give senior leadership dedicated administrative, coordination, and strategic support. The role focuses on helping multiple C-suite executives stay organized, protect their time, and manage sensitive information with care.

What you will do

• Maintain complex executive calendars, often across different time zones, and resolve clashes while prioritizing critical meetings.
• Handle incoming communication by triaging emails, calls, and walk-ins, and prepare letters, memos, and presentations for the executives.
• Plan meetings end to end by preparing agendas, compiling background material, joining discussions, recording minutes, and tracking follow-up actions.
• Support special initiatives such as research, reporting, internal events, external corporate gatherings, board meetings, and off-site sessions.
• Monitor business expenses, manage receipts, and complete reimbursement and corporate card expense reports accurately.

What the role requires

The position calls for a professional with at least 4 years of experience in an administrative capacity supporting C-suite leaders directly. You should be highly trustworthy, extremely organized, and able to anticipate needs before they are raised. Strong written and verbal communication is essential, along with advanced use of productivity tools such as Microsoft 365 or Google Workspace and comfort working with virtual meeting platforms like Zoom and Teams. A proactive mindset and the ability to solve urgent issues independently are important. Familiarity with Concur is an added advantage.

Education

Graduation or post-graduation is required.

Additional information

This role is based in Gurugram, Haryana, India and is a full-time onsite opportunity.