Document Control Assistant

About Ethos Quality Control & Operations

Ethos’ Quality Control and Operations function supports engineering teams across all areas of the business. The team helps uphold high standards in quality, compliance, document handling, and day-to-day operational effectiveness.

As the company grows, it is seeking driven people who want to learn and build their careers in a professional engineering setting. This position gives exposure to quality systems, document control, project administration, and broader business operations, while working with experienced colleagues.

The team is built around accuracy, collaboration, continuous improvement, and close attention to detail. Training, mentoring, and development support are provided to help people develop long-term careers within the organisation.

Role overview

In the Document Control Assistant position, you will support the Quality Control Team with document management and administrative work. You will help maintain internal records, prepare documents, assist with quality processes, and keep information well organised and easy to retrieve.

This is a strong opportunity for someone who is highly organised and detail-focused and wants to develop a career in document control and quality administration.

Key duties

• Maintain document registers and tracking tools.
• Check documents for correct formatting, consistency, completeness, and accuracy.
• Support quality management and compliance-related tasks.
• Compile reports and the supporting documents that go with them.
• Help with general administration for the wider team.
• Assist the Document Control team as needed.

About you

The employer is looking for someone based in Ireland who brings strong organisation, accuracy, and a willingness to learn. Good computer skills, clear communication, independence, teamwork, and solid time management are important. A positive, dependable, and adaptable approach is also expected, along with fluent English.

Technical knowledge and experience

• Good working knowledge of Microsoft Office tools, including Excel, Word, Outlook, and SharePoint.
• Strong focus on detail and accuracy.
• Some experience handling administrative tasks.
• Experience from internships, work placements, or office administration roles would be helpful, but it is not mandatory.

Minimum qualifications

Leaving Certificate or an equivalent qualification is required.

Recent graduates, interns, and candidates with administrative experience are encouraged to apply.

Experience

No prior document control experience is necessary. Full training will be provided.

Why join Ethos?

Ethos aims to create an environment that supports technical excellence as well as personal wellbeing. The company offers a modern workplace, strong learning support, and a culture focused on flexibility, teamwork, and progression. Employees also have the chance to work with highly experienced engineers in a technology-led consultancy.

Working pattern

The role includes flexible Fridays and a 9-day fortnight arrangement, meaning every second Friday is off to support work-life balance. The office is a modern space in Charlemont, Dublin 2, designed to encourage collaboration, innovation, and wellbeing.

Benefits

• Flexible working hours.
• 20 days of annual leave, increasing to 25 days.
• Pension scheme.
• Out-of-pocket travel expenses for work-related travel.
• Travel tax scheme or bike-to-work scheme.
• Regular training, mentoring, and further college support.
• Support toward chartership.
• Subsidised health insurance allowance.
• Company-paid professional subscription fee.
• Paid statutory leave.
• Health checks and flu vaccinations.
• Gym or fitness membership.
• Referral bonus scheme.
• Heavily subsidised social committee activities, including 5-a-side, golf society, climbing club, and regular social events.

Additional information

Ethos states that it is an equal opportunities employer and welcomes applications from candidates who may not meet every requirement, but who believe they could be a strong fit for the team. The company’s vision is to be the organisation people want to work with and for. Its values are described as EPIC, guiding how it works for both employees and customers.

Recruitment agencies are asked not to respond to this vacancy. If assistance is needed with the advertisement, the company says its Talent Acquisition Team will make contact directly.

The role is based in Dublin, County Dublin, Ireland, at the Charlemont office in Dublin 2.