Executive Administrative Assistant

About the Role

We are looking for an Executive Administrative Assistant to provide senior-level administrative support in Ponte Vedra Beach, Florida. The role centers on organizing schedules, coordinating activities, compiling and researching information, handling communications, and occasionally assisting with analysis for one or more supervisors.

Qualifications

This position calls for a bachelor’s degree in a relevant discipline, although a comparable mix of education and experience may be accepted in place of the degree. Candidates should also bring at least 10 years of secretarial or administrative support experience supporting senior management. Strong computer proficiency is essential, including word processing, spreadsheets, and presentation graphics.

Responsibilities

• Support the supervisor in carrying out departmental programs, communication, and daily coordination both internally and externally.
• Review incoming mail, determine the appropriate next step, route items to the right place, and prepare replies or outgoing correspondence as needed.
• Draft standard letters and maintain organized, current filing systems.
• Handle phone calls professionally, provide information to callers, and direct inquiries to the correct person when necessary.
• Serve as the department liaison for Global Home matters.
• Arrange meetings and appointments, manage travel logistics, and complete expense reporting as instructed.
• Take on special assignments and additional tasks as requested.

Additional Information

This role is described as executive-level administrative work and may include research, compilation of information, coordination across stakeholders, and occasional analysis to support leadership.

Who Can Apply

Applicants with the required education or an equivalent combination of education and experience, along with substantial senior-level administrative support experience, are suitable for this opportunity.