Executive Assistant & Commercial Projects (m/f/d)

Securitas is the world's largest provider of professional security solutions, employing 322,000 people across 44 countries, with 20,000 in Germany. Guided by our values of honesty, attentiveness, and helpfulness, our mission is to make the world a safer place. We are seeking an Executive Assistant & Commercial Projects (m/f/d) to support our VP Commercial, acting as a strategic project and management assistant to ensure the structured preparation, execution, and follow-up of commercial matters and projects.

This is a full-time, permanent position, preferably based in Berlin, though other locations are also possible.

• Assume independent operational project responsibility for commercial and sales-related projects, including budget planning, monitoring, and controlling, as well as ensuring timely completion.
• Manage executive-level schedules strategically and operationally, including planning, prioritizing, and preparing/following up on internal and external appointments.
• Handle comprehensive travel management (national & international), including booking flights, hotels, and transfers, and processing travel expenses according to internal policies.
• Contribute content to decision-making and management reports for the executive board and top management to support informed decision-making processes.
• Organize, coordinate, and follow up on meetings, workshops, and committee sessions at the executive level, including structured action item tracking.
• Maintain professional interface management between the VP Commercial, managers, departments, and assistant teams.
• Ensure efficient office and information management, including confident handling of confidential documents and sensitive data.

• Completed commercial apprenticeship or equivalent qualification, ideally supplemented by additional training or solid practical experience in project management.
• Several years of professional experience as an Executive Assistant, Project Assistant, Senior Management Assistant, or in a comparable role at the executive or board level.
• Demonstrable experience in independent project management, ideally related to commercial, sales, or business development topics, including budget responsibility.
• Solid expertise in strategic schedule management and comprehensive travel management.
• Experience in a corporate or international business environment is advantageous.
• Very good MS Office skills (especially PowerPoint and Excel) and high IT affinity.
• Structured, discreet, and proactive work approach with strong organizational skills and a high standard of quality.
• Excellent German and English language skills, both written and spoken.

• Fair compensation through appropriate starting salaries.
• Job security with a permanent contract at the market leader.
• Generous annual leave of 30 days.
• Appreciation through tax-free voucher bonuses for birthdays, weddings, Christmas, and other occasions.
• Savings opportunities through numerous employee discounts with providers like Edenred, Sky, Vodafone, McFit, FitX, and Commerzbank.
• Flexible and predictable working hours.
• Up to 50% mobile working flexibility.
• Comprehensive protection through free Securitas group accident insurance, valid even during leisure time.
• Extensive training opportunities via the Securitas seminar catalog and the BDSW-certified Securitas Security Training Center.
• Strong team spirit and collaboration, living the #WE philosophy.
• Structured onboarding process.
• State-of-the-art technical equipment.
• Access to the Securitas online employee portal for continuous information.

We look forward to receiving your application! Please click "Apply Now", complete the online application form, and upload your current CV and certificates. Please also state your salary expectations and availability. Your application will be reviewed by our recruiting team within 48 hours. The process includes an initial phone interview, an assessment, and a final interview with our VP. We look forward to getting to know you!

For any questions, please contact us by phone Monday to Friday from 08:00 to 17:00 at 0162 5463744. Your contact person is Esther Nawrath – Executive Recruiting Specialist.

Securitas is the market leader in security services globally and in Germany. Our tasks are as numerous and diverse as our employees. We employ 322,000 people worldwide in 44 countries, including 20,000 in Germany. Through diverse client sites, a broad customer base, and strong team cohesion, we offer stability and variety in your tasks. With our values of honesty, attentiveness, and helpfulness, our goal is to make the world safer. Securitas stands for equal opportunities and diversity! As a signatory of the Charter of Diversity, we reject all forms of discrimination and welcome applications and collaboration with people regardless of gender, sexual orientation, ethnic and social origin, age, disability, religion, or belief.

Note: By submitting your application, you agree that your application may be forwarded within the Securitas Group Germany and to cooperation partners to increase your chances. If you do not wish this, please state it in your cover letter.