Executive Assistant

Company Overview

Extrakt Process Solutions is a technology business focused on advanced separation solutions for precious metals, rare earth elements, mine tailings, hydrocarbon separation, and associated equipment and processes. The company holds an extensive global patent portfolio and continues to develop new technologies. Its TNS™ platform, protected by more than 40 patents worldwide, now supports metal recovery, equipment performance improvement, and water management. By converting waste streams into value, the company helps customers strengthen sustainability, improve recovery rates, and lower operating as well as capital costs.

Role Overview

We are seeking an Executive Assistant for a full-time hybrid position in the Nashville Metropolitan Area. The role includes working remotely for part of the schedule and providing high-level administrative support to executives.

Key Duties

The role centers on keeping executive operations organized and efficient through calendar oversight, meeting planning, travel arrangements, and expense reporting. You will also handle correspondence drafting and review, maintain records and documentation, prepare presentation and meeting materials, and help coordinate internal and external communications. Ongoing project follow-up and general executive support are also part of the position.

Work Style and Expectations

This position requires a polished professional approach, sound judgment, confidentiality, strong prioritization, and the ability to manage several tasks in a busy environment.

Qualifications

Successful candidates should bring strong executive administrative support capabilities, including calendar handling, meeting coordination, and task prioritization. Experience in document preparation, record management, office organization, expense tracking, and reconciliation is also important. Clear written and verbal communication skills are needed for professional interaction with internal teams and external contacts. Comfort with Microsoft Office or Google Workspace and basic project coordination is expected. Attention to detail, discretion, and the ability to work both independently and with others in a hybrid setup are essential. Experience supporting senior leaders in a technology, engineering, or industrial environment is preferred.