Executive Assistant

Role overview

Next Match AI LLC is hiring an Executive Assistant to deliver high-level administrative, coordination, and communications support to its leadership team. The position is fully remote, but candidates must be based in Saudi Arabia. The role works closely with the company’s Abu Dhabi, UAE hub and supports smooth execution across cross-border teams and time zones.

The company’s AI recruitment products and HR API infrastructure are expanding quickly across North America and the GCC, so this role is central to keeping executive schedules organized, communications polished, and documentation under control. Discretion, professionalism, and strong coordination are essential.

Key responsibilities

• Handle complex executive calendars across several time zones, prioritizing important meetings and solving scheduling conflicts.
• Prepare, refine, and send corporate emails, internal notes, and stakeholder communications while keeping messaging consistent.
• Organize executive meetings by preparing agendas, sharing documents, and following up on action items and next steps.
• Coordinate travel arrangements, company events, and expense reports using digital billing and transaction tools.
• Support operational projects such as administrative process management, data organization, and regional compliance record-keeping.

Candidate profile

The ideal candidate brings at least 3 years of experience in an Executive Assistant, Personal Assistant, or Senior Operations Coordinator role in a corporate setting. Experience in a fast-moving technology or software company is considered an advantage.

Excellent written and spoken English is required. Arabic is a strong plus for handling regional administrative data, though it is not mandatory. Applicants should be confident using Google Workspace, Microsoft 365, Slack, and project-tracking tools such as Asana or Jira. Strong judgment, discretion, and the ability to manage sensitive information are critical.

Compensation and benefits

The package is positioned at 20% above the Saudi market average and includes a tax-free monthly salary in the range of SAR 14,400 to SAR 18,500, depending on the depth of administrative and corporate experience.

The role also includes fully remote work flexibility, a technology stipend, home-office equipment support, and comprehensive medical insurance for the employee and immediate family members.

Additional information

Reference ID: NMAI-EA-KSA-992.

Liaison hub: Abu Dhabi, UAE.

Work arrangement: 100% remote from Saudi Arabia.