Executive Assistant

Overview

This part-time Executive Assistant position is based in Sydney and involves supporting two General Managers within the Business Banking division of a leading Australian financial institution. The role entails providing high-level administrative assistance to three senior leaders, contributing to a cohesive and professional workplace.

About the Business Banking Division

The division offers diverse services and solutions tailored to small to medium enterprises, regional and agribusiness, and corporate clients. Specialist Sales & Client Solutions caters to verticals such as Healthcare, Professional Services, Defence, Real Estate, Hospitality, and Environmental & Social sectors including Indigenous Business, alongside specialist products and payment options.

Key Responsibilities

• Deliver professional administrative, secretarial, and business support with discretion and attention to detail.
• Manage complex, fast-paced diaries and email inboxes, prioritizing according to business needs.
• Prepare, draft, and coordinate correspondence on behalf of General Managers.
• Schedule and organize internal and external meetings with senior stakeholders and executives.
• Generate meeting agendas, briefing materials, and packs to facilitate informed decision-making.
• Support meeting facilitation through minute-taking, tracking action items, and following up to ensure completion.
• Serve as the primary liaison among senior stakeholders, executive assistants, and wider teams.
• Foster strong, trusted relationships to enable smooth coordination and collaboration across the organisation.
• Organize complex travel plans, managing logistics and itineraries involving multiple locations and participants.
• Adapt flexibly to changing requirements and provide occasional assistance to other Executive Assistants as needed.

Required Experience and Skills

• Previous experience as an Executive Assistant is essential.
• Strong stakeholder management skills with the capability to establish trust and rapport across various groups.
• A proactive approach paired with meticulous attention to detail and dedication to superior service.
• Capability to manage multiple priorities effectively, thrive under pressure, and adjust to change seamlessly.
• High standards of professionalism, discretion, and integrity.
• Experience within a Big 4 bank or accounting firm is highly regarded.

Additional Information

If you are already employed within this financial group, including its associated entities, you must apply through internal channels to be considered. Accessibility support is available; candidates requiring assistance can contact Human Resources directly.

Application Deadline: 5 August 2026