Executive Assistant

About the Role

We are collaborating with a rapidly growing technology startup specializing in applied artificial intelligence. The company seeks a highly organized, proactive, and trusted Executive Assistant to support the founder and enhance operational efficiency within a vibrant and fast-evolving setting. This is a part-time, remote position requiring approximately 30 hours per week, with work hours aligned to the West Coast time zone.

Key Responsibilities

• Efficiently manage an intricate executive calendar, coordinating schedules across various priorities and time zones.
• Organize meetings including agendas, follow-ups, and ensuring action items are addressed.
• Serve as a gatekeeper by handling sensitive information with utmost confidentiality and trust.
• Prepare relevant materials, organize data, and actively drive forward executive priorities.
• Arrange travel plans, logistics, and oversee special projects as needed.
• Monitor critical initiatives ensuring deadlines and commitments are consistently met.
• Facilitate effective communication between internal teams and external stakeholders.
• Proactively identify and implement process improvements to boost executive productivity.

Required Qualifications

• At least five years of experience providing support to senior executives, founders, or C-suite leaders.
• Prior experience within a dynamic startup or technology sector is highly desirable.
• Outstanding organizational aptitude with meticulous attention to detail.
• Ability to work independently, prioritize tasks efficiently, and foresee executive needs.
• Excellent written and oral communication capabilities.
• Demonstrated discretion, professionalism, and sound judgment.
• Adaptability to fast-changing environments where priorities can shift rapidly.
• Availability to perform duties during West Coast business hours.

Why Join

• Opportunity to partner closely with a founder leading an ambitious and pioneering technology venture.
• Collaborate with a high-performing team operating at the frontier of AI innovations.
• Flexible part-time remote working arrangement.
• Competitive compensation offered to the ideal candidate.