Executive Assistant

Role Overview

This position supports senior leadership with high-level administrative and executive coordination. The role is designed to keep schedules organized, communications flowing smoothly, and daily business activities running efficiently. You will act as a dependable partner to the executive, helping enable timely decisions, strong cross-team coordination, and well-managed operations.

Executive Support

• Oversee the executive’s calendar, meetings, appointments, and day-to-day schedule.
• Manage competing priorities and ensure the most important commitments are handled first.
• Handle incoming emails, calls, and correspondence on behalf of the executive.
• Create meeting briefs, agendas, and relevant background notes in advance.

Meeting and Event Coordination

• Organize internal and external meetings involving multiple stakeholders.
• Build agendas, prepare presentations, and assemble supporting documents.
• Capture meeting minutes and follow up on action items to keep work moving.
• Support board meetings, leadership sessions, and executive-level events.

Travel Management

• Coordinate business travel within the country and overseas, covering flights, stays, visas, transport, and full itineraries.
• Develop detailed travel plans and make sure all arrangements are completed without gaps.
• Manage travel expenses and reimbursement processing.

Documentation and Reporting

• Prepare presentations, reports, proposals, and executive-level written correspondence.
• Keep records, confidential files, and documentation systems well structured and easy to access.
• Write polished emails, letters, and formal communication as needed.
• Assemble management reports and dashboards when requested.

Stakeholder Coordination

• Serve as the main liaison between the executive and both internal and external contacts.
• Work closely with clients, business partners, government bodies, and senior leaders.
• Maintain professional communication and ensure prompt follow-through.

Project Coordination

• Assist in tracking strategic initiatives and important business projects.
• Monitor timelines, milestones, and deliverables.
• Coordinate with different teams to help tasks get completed on time.

Office Administration

• Handle administrative tasks connected to the executive office.
• Coordinate with vendors, service providers, and internal teams.
• Support event planning, executive visits, and corporate functions when required.

Confidentiality and Governance

• Manage sensitive business information with care, professionalism, and discretion.
• Keep executive documents and communications secure.
• Follow company policies and administrative procedures consistently.

Problem Solving and Support

• Stay ahead of the executive’s needs and resolve administrative issues proactively.
• Carry out research and collect information to help with business decisions.
• Suggest ways to improve administrative processes and executive workflows.