Executive Assistant

Role overview

National Bank of Canada is looking for an Executive Assistant to support the Vice-President & Head of Ontario within the Commercial & Private Banking team. This position is focused on coordinating complex administrative work, helping leadership stay organized, and strengthening alignment and execution across the team.

Key responsibilities

• Take ownership of a busy executive calendar by managing priorities across multiple stakeholders and keeping schedules optimized.
• Arrange and support leadership meetings and committee sessions, including preparing agendas, collecting documentation, and tracking follow-up actions.
• Handle inbox support by sorting communications, anticipating needs, and prioritizing what needs attention first.
• Organize business travel and related logistics to ensure smooth and efficient arrangements.
• Prepare, review, and validate expense claims, approvals, and other administrative workflows carefully and accurately.
• Serve as an important point of contact between the Vice-President and internal or external partners to support collaboration.
• Assist with the coordination of major events, client-facing activities, and strategic projects.
• Manage onboarding, exits, and internal administrative requests such as IT access, tools, and reporting, while protecting confidential information.

Team environment

This role reports directly to the Vice-President & Head of Ontario. You will be part of a large, complex, and collaborative professional environment where communication, teamwork, professionalism, and agility are highly valued.

Development and learning

The bank emphasizes ongoing growth and internal mobility. Learning is supported through practical training, along with resources such as the Data Academy, language training, the Harvard Learning Center, coaching, and mentoring.

Prerequisites

• Post-secondary education completed, along with at least 3 years of experience in an Executive Assistant or senior administrative position.
• Comfort handling demanding, high-volume priorities independently.
• Strong command of Microsoft 365 applications, including Outlook, Excel, PowerPoint, and Teams.
• Well-developed skills in organization, communication, and prioritization.
• A high level of discretion, sound judgment, and professional conduct.
• Ability to build relationships and work effectively with others.