Payroll Coordinator (AU)

About the company

DroneShield is a fast-growing defence technology business working at the frontier of AI-enabled counter-drone solutions. Its products help protect high-stakes environments such as military sites, government facilities, airports, critical infrastructure, and law enforcement operations. The company is scaling quickly, with a global footprint across Australia, the United States, Europe, Mexico, and Dubai, and distribution in more than 70 countries.

The business has expanded from 11 employees in 2017 to more than 450 people globally, and is expected to reach around 550 staff by the end of 2026. It invests heavily in research and development, is listed on the ASX, is part of the ASX200, and operates in a global counter-drone market estimated at about $100 billion.

This role is located at the company’s Sydney headquarters in Millers Point, New South Wales.

About the role

DroneShield is seeking a meticulous Payroll Coordinator to join its Finance team. Reporting to the Head of Payroll, the role supports end-to-end payroll operations across Australian and US employees. It is a practical, detail-focused position for someone who values accuracy, is comfortable working across several payroll systems, and enjoys refining processes.

Key responsibilities

• Assist the Head of Payroll with monthly payroll runs, including commissions and bonus payments.
• Work with external payroll vendors to support payroll processing for teams in Australia and the United States.
• Maintain and administer payroll platforms such as Rippling, ADP, and Deel.
• Oversee Employer of Record arrangements through Deel and help ensure payments are made correctly and on time.
• Handle termination-related payroll processing in line with legal and statutory obligations.
• Support compliance with superannuation requirements.
• Assist with reconciling annual PAYG reporting against ATO Single Touch Payroll submissions.
• Support month-end payroll reconciliation and reporting activities.
• Keep employee payroll and personal records accurate and up to date.
• Prepare monthly reports showing outstanding annual leave balances.
• Manage filings and submissions to government bodies, ensuring taxes, contributions, and benefits are reported correctly.
• Review and approve invoices submitted by independent contractors.
• Act as the first contact point for general payroll questions from employees and managers.
• Provide basic administrative support in Rippling for the wider team.
• Assist with workers’ compensation payment processing.
• Look for opportunities to simplify, automate, and improve payroll workflows.
• Partner with People Operations, Legal, and Finance on payroll changes, policies, and procedures.
• Document payroll processes and update standard operating procedures where needed.
• Support cross-functional projects and team initiatives as required.

Requirements

• A tertiary qualification in Payroll, Human Resources, Finance, or another related discipline.
• 2 to 3 years of payroll processing experience, preferably with Australian payroll exposure.
• Working knowledge of Modern Awards and payroll legislation.
• Hands-on experience with payroll systems such as Rippling, ADP, Deel, or similar tools.
• Strong attention to detail and a high level of accuracy.
• Clear written and verbal communication skills.
• Ability to work independently and collaborate effectively with a distributed team.
• Willingness to occasionally work outside standard hours to support global payroll schedules.
• Preferred: exposure to payroll across multiple countries.
• Preferred: experience using Employer of Record platforms.
• Preferred: familiarity with workers’ compensation processes.
• Preferred: a mindset geared toward improving processes and reducing manual effort.

Additional information

Recruitment agencies are asked not to submit unsolicited candidates unless they have been specifically invited to do so.

Work style

This is a full-time, onsite position based in Millers Point, New South Wales, Australia.