Personal Assistant

About the Company

Publicis Connected Media UK brings together media, commerce, CXM, social, and data in one integrated offering designed to create connected customer experiences and deliver stronger outcomes for clients. Using Publicis Connected Identity, its UK people-based data asset grounded in real-world behaviour, the business helps leading brands move away from disconnected marketing and make better-informed decisions in a changing environment. These insights support AI-enabled and agentic solutions that forecast impact, develop messaging, and reach the most relevant audiences. The wider team of more than 3,500 people includes Starcom, Zenith, Spark Foundry, Digitas, Performics, PMX, Epsilon, Lotame, Publicis Commerce, and Influential. Publicis Connected Media sits within Publicis Groupe.

Role Overview

Publicis Media is looking for a Personal Assistant to support the One L’Oréal team in London. This is a central role within a fast-paced, inventive, and highly collaborative setting. You will work alongside senior leaders to keep day-to-day operations running efficiently while also contributing to the atmosphere and culture of a high-performing team. The position combines strong organisation with creativity and offers the chance to play a part in important moments for colleagues and clients alike.

If you enjoy building relationships, bringing order to complex workloads, and helping others deliver their best work, this could be an excellent next move.

Key Responsibilities

• Oversee busy diaries for senior leaders and arrange meetings across different time zones in a proactive way.
• Coordinate travel end to end, including handling short-notice changes smoothly.
• Draft meeting agendas, record actions, and make sure follow-ups are completed so work continues to progress.
• Assist with preparing and polishing presentations and written materials, maintaining clarity and accuracy.
• Keep track of priorities, deadlines, and deliverables so leaders can stay on top of commitments.
• Plan team events, offsites, and client-facing experiences that encourage collaboration and connection.
• Maintain well-structured trackers, systems, and records to support efficient project delivery.

Requirements

• Excellent organisation and time management skills, with the ability to anticipate what is needed and set priorities well.
• Strong attention to detail and a clear commitment to producing high-quality work.
• Confidence in managing several tasks at once while staying composed and focused.
• Strong verbal and written communication skills, plus the ability to build trusted relationships with senior stakeholders.
• A proactive, team-oriented approach and a genuine willingness to support others.
• Comfort working in a creative, changing, or fast-moving environment.
• Practical experience using Outlook, Excel, and PowerPoint.

Benefits and Additional Information

Publicis Media provides a broad benefits package. Full details are shared at joining, but the headline benefits include Pension, Life Assurance, and Private Medical cover, along with enhanced policies such as Reflection Days and Shared Parental Leave. There is also access to a range of wider initiatives, including inclusive benefits and Employee Action Groups.

The company operates primarily from the office or the client’s office for four days each week.

Publicis Media is an equal opportunities employer and welcomes applicants from all backgrounds. Hiring decisions are made without discrimination based on race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

The organisation is committed to an accessible, fair, and inclusive hiring process. If you have any access requirements, including those related to disability, neurodivergence, or a health condition, the team will work with you to make sure the process suits your needs. Sharing this information will not affect your application.

Guided by its values, the company aims to listen with empathy, support one another, take ownership, and welcome change in order to build a workplace where people feel respected, included, and seen.