Purchasing and Inventory Coordinator

Role overview

This position is responsible for managing the daily purchasing and inventory function across the IFMS contract. The focus is on running procurement in a compliant and well-governed way, following Sodexo standards and ISO 55001 asset management principles. The role aims to improve material control, reduce cost and risk, and make sure goods and services are bought accurately and on time to support operations.

Purchasing and procurement

• Handle purchase requisitions within 24 hours and keep the central procurement inbox organised and monitored.
• Confirm that purchased goods and services match the required specifications and arrive when needed.
• Combine supplier information to help reduce the total number of purchase orders raised.
• Assist with quote requests, supplier setup, and submissions for one-off vendors.
• Make sure all purchasing activity follows the Delegation of Authority rules.

Inventory and materials control

• Review materials and services to determine the most effective stock control levels.
• Support inventory control activities, including stock checks and using available stock before placing new orders.
• Assess requests for new inventory items and work with the Material & Catalogue Specialist where needed.
• Oversee rotables, urgent air freight requirements, and just-in-time stock expediting.

Finance and reporting

• Manage invoice-related queries, capital expenditure requests, and monthly account reconciliations.
• Keep purchasing files, documentation, and performance records accurate and up to date.
• Assist the Purchasing & Warehouse Manager with reporting duties.
• Use effective buying practices to increase supplier rebate outcomes.

Continuous improvement and governance

• Drive improvement initiatives within the maintenance environment.
• Ensure catalogue governance is maintained in line with Sodexo requirements.
• Represent Sodexo in a professional and ethical manner at all times.
• Share information and support learning across the Purchasing & Inventory team.

Skills and experience

• Knowledge of asset lifecycle management principles, including ISO 55000 and ISO 55001.
• Strong computer skills, with advanced use of Microsoft Excel.
• Analytical thinking and practical problem-solving ability with sound business judgement.
• Ability to prioritise work, manage multiple tasks, and operate independently or collaboratively.
• Clear communication and the ability to work effectively with stakeholders.
• Proactive approach, adaptability, and a commitment to ongoing improvement.
• Experience in a similar purchasing or inventory position for 2 to 3 years.

Additional information

Sodexo is a global people-focused organisation with more than 400,000 employees worldwide and thousands of team members in Australia. The company values Service Spirit, Team Spirit, and Spirit of Progress, and sees its people as its greatest strength.

Sodexo is committed to diversity, equal opportunity, and an inclusive workplace. Applications are welcomed from people of all ages, races, sexes, ethnicities, religions and beliefs, and from people with disabilities.

A competitive salary, development opportunities, and a strong benefits and recognition program are offered.

Application process

Applicants should submit a resume that outlines relevant experience and availability. Shortlisted candidates will be contacted for a phone interview, which will also be a chance to ask questions.