Technical Executive

Role Overview

This position supports the technical team with drydock coordination, vessel compliance follow-up, expenditure control, asset documentation, and day-to-day administrative assistance. The role is based in Eastern, Saudi Arabia and is focused on keeping technical operations organized, documented, and on track.

Drydock Support

• Help the Technical Superintendent prepare Authorisation for Expenditure documents by using the correct Work Breakdown Structure and ensuring the full scope is captured.
• Work with the AP team and suppliers on advance and milestone payment coordination.
• Plan, follow up, and monitor the spares and equipment needed for drydock activities.
• Maintain the Shipment Monitoring Form and keep it current.
• Coordinate with service engineers to collect, check, and verify submitted manhours and timesheets.
• Monitor variation orders raised by the shipyard and keep the cost control team informed.
• Follow up on the closure of open purchase orders raised by the technical executive team.
• Escalate any unresolved drydock items, delays, or open issues to the Technical Superintendent.
• Ensure drydock records are properly maintained and stored in the drydock SharePoint folder.
• Keep key drydock documents organized for later review and for use in future planning.

Budget Preparation

• Bring together recurring subscription fee records from SAP/ANS NS and submit them to the Technical Manager for reference.

Technical Vessel Operating Expenditure Monitoring

• Assist the Technical Manager with basic review and analysis of vessel operating expenditure trends and differences.
• Support the monthly review of accruals related to Technical VOE.

Asset Management and Compliance

• Keep vessel trading certificates updated and valid.
• Handle renewal applications for important certificates such as the Bunker Convention Certificate, ship station license, and Wreck Removal Certificate through the vessel flag.
• Pull ABS NS reports for sharing and flag critical matters to the Technical Superintendent and Technical Manager.
• Prepare and distribute the monthly vessel compliance status report.
• Assist with documentation needed for insurance claims.
• Download quarterly class status reports from class websites and arrange their circulation to vessels.
• Track vessel offloads of lube oil, fuel oil, and fresh water samples for shore laboratory testing.

Other Support

• Prepare purchase orders for technical spending.
• Provide administrative support to the technical team, including arranging delivery follow-ups for critical vessel parts, processing urgent ad hoc payment requests, and making travel arrangements.
• Process non-PO transactions through Esker.
• Carry out inventory count reconciliation.

Additional Information

The role includes coordination across finance, vendors, shipyards, service engineers, and internal technical stakeholders. It requires consistent documentation discipline, follow-up on outstanding actions, and support for both operational and compliance-related technical tasks.