Workforce Scheduler - Part-time Contract

About Sodexo

Sodexo is a global leader in services, employing over 400,000 people worldwide and thousands in Australia. Our hospitality professionals are vital to maintaining our sites for the safety, comfort, and well-being of residents. Working with Sodexo offers more than just a job; it's an opportunity to contribute to something significant, as we believe our daily actions have a profound impact.

Job Description

The Workforce Scheduler will be responsible for ensuring efficient site resourcing through meticulous roster planning, effective management of contingent labor, and close collaboration with Site Leaders to guarantee seamless workforce coverage across the designated region. This is a part-time, fixed-term contract role for 6 months.

Responsibilities

• Develop accurate, forward-looking rosters that align with operational requirements.
• Oversee contingent labor pools and manage relationships with agency partners.
• Maintain up-to-date rosters, trackers, and ensure compliance across all relevant systems.
• Assist with the onboarding process and site access arrangements for staff.
• Lead weekly labor planning meetings to ensure strategic alignment.
• Fill workforce vacancies, manage employee absences, and proactively adjust labor plans as needed.
• Address and resolve time and attendance exceptions in conjunction with Site Leaders.
• Handle HR-related administrative tasks for contingent employees.
• Generate reports, ensure data integrity, and support overall workforce planning initiatives.
• Identify opportunities for process improvements and support the implementation of new tools and methodologies.

About You

The ideal candidate is highly organized, proactive, and excels in dynamic, fast-paced environments. You possess strong communication skills, can effectively manage competing priorities, and maintain a high standard of compliance and accuracy in your work.

Requirements

• Demonstrated experience in scheduling or rostering, with a preference for experience in FIFO or 24/7 operations.
• Familiarity with awards, Enterprise Agreements (EAs), and relevant labor legislation.
• Proficiency with technical systems such as ATS, Power BI, UKG, and induction platforms.
• A background in Payroll and Time & Attendance is mandatory; exposure to Industrial Relations (IR) or Employee Relations (ER) is advantageous.
• Exceptional stakeholder engagement and communication abilities.
• Strong aptitude for problem-solving, organization, and data interpretation.
• Ability to perform within established KPI and SLA frameworks.
• Willingness to work a base of 20 hours per week, with flexibility to work additional hours by mutual agreement, up to a maximum of 38 hours.
• Flexibility in working hours is offered, such as 5 days a week for 4 hours per day, or 3 days a week for 7 hours per day, which may appeal to individuals seeking work-life balance.

Qualifications

• A Certificate or Diploma in Business Administration is required.

Additional Information

• Competitive remuneration and job security within an essential services sector.
• Access to over 100 retail discounts and various salary packaging options.
• A supportive team environment with a great group of colleagues.
• Opportunities for professional development and career advancement within Sodexo.