Administrative Assistant

Role Overview

Canadian Dental Services Corp. is hiring an Administrative Assistant for its Toronto office at 661 Yonge Street, Toronto, ON, M4Y 1Z9. This is a full-time, in-office role supporting a fast-moving corporate environment.

About the Organization

The company operates a growing network of dental clinics across Canada and values efficient operations, collaboration across teams, and strong engagement with both clinic partners and patients.

What the Role Involves

In this position, you will provide direct administrative support to the CEO and CFO while also helping with office operations, internal coordination, travel planning, event logistics, and facility-related tasks. The role suits someone who is organized, confident in communication, and comfortable handling multiple priorities independently.

Key Duties

• Coordinate the calendars, meetings, and appointments of the CEO and CFO with internal and external contacts.
• Draft reports, presentations, and correspondence for senior leadership.
• Track scheduling conflicts early and adjust priorities as needed.
• Plan and manage meetings, conferences, and events held across Canada.
• Arrange venues, vendors, travel, accommodation, and all related event details.
• Work directly with clinic teams and outside partners to keep events running smoothly.
• Maintain professional relationships throughout the clinic network.
• Oversee event setup and logistics, including shipping boxes and other materials.
• Support different departments with administrative tasks and special assignments.
• Develop internal documents and presentations using Microsoft Office and Canva.
• Keep financial, legal, insurance, and lease records neatly organized.
• Help with internal communication and coordination between teams.
• Use discretion when managing confidential information and sensitive materials.
• Adjust quickly to changing priorities and business needs.
• Order and manage office food services and facility supplies.
• Ensure meeting rooms and conference spaces are kept at a professional standard.

Work Style and Expectations

The ideal candidate is personable, detail-focused, proactive, and comfortable juggling many tasks at once. Occasional after-hours availability may be needed to support senior leadership. The role also calls for discretion, a positive attitude, and the ability to stay effective under deadlines and pressure.

Why Consider This Opportunity

• Work closely with an accomplished executive team that invests in people development.
• Join a national organization that is actively expanding.
• Contribute to corporate coordination and engagement initiatives.
• Gain room for professional growth in a dynamic setting.

Additional Information

Employment type: Full-time, in office. Location: Toronto, Ontario, Canada.