Project Coordinator

About AlphaMind

AlphaMind is an international lifestyle and hospitality company created through a strategic alliance between ADMO Lifestyle Holding and Addmind Hospitality. It brings together the strengths of two established industry players to design, launch, and run premium restaurants, lounge bars, beach clubs, nightlife venues, and lifestyle concepts in the UAE, Europe, and additional markets. Its portfolio features well-known names such as CLAP, KIRA, LITT, Babylon, Sucre, Bar du Port, Iris, and several other celebrated hospitality brands.

With a focus on originality, innovation, and memorable guest experiences, AlphaMind continues to grow globally while upholding strong standards of operational performance and service quality.

Role Overview

The company is looking for a well-organized and detail-focused Project Coordinator to support project planning, implementation, reporting, and coordination with stakeholders across multiple hospitality and lifestyle initiatives. The role calls for excellent organization, comfort with financial monitoring, and the ability to juggle several priorities in a busy, fast-moving setting.

Key Responsibilities

• Support the creation of project plans, timelines, and action plans, and keep track of progress against key milestones and deadlines.
• Help coordinate project work so objectives are delivered on time, and raise concerns quickly when schedules begin to slip.
• Manage coordination of people, equipment, and software required for projects, and help teams access the tools and support they need.
• Assist with workload planning and efficient use of resources across the project team.
• Arrange project meetings, workshops, and progress reviews, and prepare agendas, presentations, and minutes.
• Share regular project status updates with stakeholders and leadership, and help connect departments, vendors, and project teams.
• Keep project records accurate, maintain documentation, and prepare reports, dashboards, and performance summaries.
• Store completed project files according to company standards and make sure records remain current, compliant, and easy to retrieve.
• Spot possible project risks and operational issues, maintain risk and issue logs, and support mitigation and contingency planning.
• Track action items through to closure and follow up to ensure project issues are resolved promptly.
• Provide daily administrative support for projects, including scheduling, correspondence, and data entry.
• Monitor project budgets, payments, invoices, and financial progress, and support procurement coordination and vendor communication.

Requirements

• A bachelor's degree in Business Administration, Project Management, Hospitality Management, or a similar discipline.
• At least 5 years of experience in project coordination, project administration, or another comparable role.
• Prior work experience in hospitality, food and beverage, lifestyle, or entertainment is required.
• A solid understanding of project management approaches and best practices.
• Strong organizational abilities and the capacity to handle several projects at once.
• Proven capability in budget monitoring and financial tracking.
• Excellent spoken and written communication skills.
• Hands-on experience with Primavera will be a strong plus.
• Good problem-solving ability and the confidence to act quickly when issues arise.
• Careful attention to detail and a strong focus on accuracy.
• Ability to collaborate effectively with cross-functional teams in a fast-paced environment.

What We Offer

• The chance to contribute to one of the region's prominent hospitality and lifestyle groups.
• A lively, collaborative, and multicultural workplace.
• Exposure to high-profile hospitality and development initiatives.
• Opportunities for career advancement and professional growth.

Join Us

If you are a proactive professional who pays close attention to detail and enjoys project coordination within the hospitality sector, this role could be a great fit.

Become part of AlphaMind's journey.