Accounts Supervisor - Payable

Job overview

The organization is looking for a finance professional with strong service orientation and problem-solving ability to support payable operations in a hotel setting. In this position, you will help keep supplier invoices, purchase orders, and contracts organized, accurate, and compliant with company procedures.

Core duties

• Review and manage LPOs, including identifying and tracking those that have remained open for an extended period.
• Verify invoices by checking arithmetic accuracy, dates, quality, and whether the correct receiving stamp and approval are present for LPO-based or agreement-based billing.
• Match invoices against totals, reconcile outstanding amounts with the overall payable balance, and keep records accurate.
• Communicate invoice differences to suppliers in writing and follow up until issues are resolved.
• Cross-check posted invoices against invoice totals and file them by supplier.
• Make sure internal expense claims are approved by the Director of Finance / Financial Controller and the General Manager.
• Process payment for approved internal expenses such as salary-related items, visa fee reimbursements to the Government Relations Officer, cash advances, loans, leave settlements, and final settlements.
• Keep cheques secured and ensure they are properly endorsed before use.

Education and experience

This role calls for a qualification in hotel management or accounting, together with at least one year of prior experience in a hotel environment. Strong spoken and written English, along with solid computer skills, is essential. Familiarity with Opera, Micros, FBM, and SUN Systems will be considered an advantage.

Competencies and work style

The successful candidate should be self-driven, results-focused, positive, and able to think analytically and creatively. Integrity, teamwork, flexibility, and the confidence to influence others are important for this role. A sound understanding of hotel operations, effective planning, people supervision, customer focus, adaptability, and strong communication are also key.