Document Management Specialist

About the Organization

Don Bosco Convent School is dedicated to providing quality education grounded in strong values within a well-structured and supportive setting. The institution emphasizes academic achievement, personal character building, and the overall development of students. It fosters discipline, integrity, and respectful relationships among learners, staff, and families. The school also places importance on systematic processes and precise record management to strengthen its educational and administrative work.

Role Overview

This full-time, on-site position in Madhubani is focused on managing the school’s physical and digital documentation. The selected professional will keep records organized, updated, securely stored, and easy to retrieve when needed. The work includes building and maintaining filing structures, monitoring document revisions, archiving files in line with policy, and disposing of records according to retention rules.

The role also involves working with academic, administrative, and support teams to gather necessary paperwork, check that records are complete and accurate, and handle document access requests. In addition, the specialist will assist in adopting document management systems, protect confidential information, and recommend ways to improve documentation processes and compliance.

Key Duties

• Set up and maintain organized filing systems for both paper and electronic records.
• Classify, store, and retrieve documents in a structured and efficient manner.
• Track changes and versions of documents to ensure records remain current.
• Archive files according to school policy and retention requirements.
• Dispose of documents safely and in compliance with record-retention schedules.
• Coordinate with staff members to collect, verify, and update required documentation.
• Respond to requests for document access in a clear and professional way.
• Support the use of documentation tools and digital filing practices.
• Maintain confidentiality and safeguard sensitive student and staff information.
• Identify opportunities to improve document handling workflows and compliance.

Qualifications and Requirements

• Strong ability to manage documents, build filing structures, and keep records accurate.
• Hands-on experience with records management, including filing, archiving, and retrieval.
• Good analytical ability to check documents for completeness, accuracy, and policy compliance.
• Clear communication skills for coordinating with teachers, administrators, and support staff.
• Comfort with office tools such as word processors, spreadsheets, PDF utilities, and basic digital filing systems.
• Strong attention to detail, dependability, and discretion with confidential information.
• Experience in an educational or administrative environment is considered an advantage.
• A minimum of a high school diploma is required; a diploma or degree in administration, library science, information management, or a related area is preferred.

Additional Information

This is a full-time onsite role based in Madhubani, Bihar, India. The position is intended for a candidate who can work directly from the school premises and contribute to the smooth handling of academic and administrative records.