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About the Role

This contract opportunity is for a seasoned Executive Administrator who can deliver senior-level administrative and operational support in a fast-moving technology setting. The position calls for someone who can stay ahead of shifting priorities, forecast what leaders need before they ask, and act as a dependable partner to executives and key stakeholders. The role is remote, with a preference for candidates working in the EST time zone.

What You’ll Do

Oversee complex executive calendars with careful prioritization so leadership time is used effectively.
Arrange meetings across senior leaders, clients, partners, and internal teams, while resolving scheduling conflicts early.
Handle meeting coordination, including agendas, communications, and logistical follow-through.
Plan both domestic and international travel, covering itineraries and accommodations.
Review, process, and reconcile executive expense reports accurately and on schedule.
Make sure travel and expense activities follow company policies.
Provide support for shipping and logistics tasks when needed.
Assist with purchase orders, procurement submissions, and vendor coordination.
Support onboarding workflows, including equipment requests, asset tracking, and access setup.
Maintain distribution lists, headcount records, and organizational changes.
Help organize team meetings, offsites, morale-building events, and other group activities.
Work with business operations and cross-functional partners to address everyday operational needs.
Draft reports, presentations, correspondence, and other business documents.
Keep records and documentation organized while protecting sensitive information.
Review administrative workflows and suggest improvements where possible.
Act with professionalism, discretion, and sound judgment as a trusted advisor.

Required Experience and Qualifications

At least 8 years of experience supporting senior-level leaders, ideally at the General Manager, Vice President, or executive tier.
Demonstrated success managing several executive calendars at once.
Hands-on experience handling executive travel and expense processes.
Background supporting procurement, purchase orders, shipping, or other operational work.
Advanced working knowledge of Microsoft Office tools, especially Outlook, Excel, PowerPoint, and Word.
Strong written and spoken communication skills.
Excellent organization, multitasking, and prioritization capabilities.
Ability to operate independently while balancing competing demands in a fast-paced environment.
Proven discretion and the ability to keep confidential information private.
Experience in technology companies or large corporate environments.
Ability to predict needs, troubleshoot proactively, and work effectively through ambiguity.

Preferred Background

Prior support for senior executives, General Managers, Vice Presidents, or C-suite leaders is highly desirable.
Experience working with multiple managers and teams at the same time is an advantage.
Previous work inside a large technology organization is preferred.

What Success Looks Like

Outstanding attention to detail and strong organizational discipline.
Clear relationship-building and communication skills.
A proactive, solution-focused approach to daily work.
Comfort in a dynamic environment that changes quickly.
High professionalism, integrity, and discretion when dealing with sensitive information.

Additional Information

This is a contract role based in the United States. The posting does not specify a salary, number of openings, education requirement, or start date.

Executive Administrative Assistant