Executive Assistant & Office Coordinator

About Compass

Compass is building technology that helps schools, staff, students, families and administrators work together more effectively. The company’s platform is designed to simplify school operations so education communities can spend more time on learning, development and wellbeing.

The business has grown into a global scale-up serving more than 5,000 schools across three countries, with a team of over 300 people.

About the Role

Compass is seeking an Executive Assistant & Office Coordinator to support the Sydney leadership team and ensure the Sydney office runs efficiently. This position is based onsite in North Sydney and suits someone with a few years of coordination or administrative experience who is ready for a fast-moving environment where they can contribute meaningfully.

This is a part-time role, requiring four days per week, equivalent to 0.8 FTE.

Executive Support

• Coordinate calendars, arrange meetings and provide daily administrative assistance to senior leaders.
• Prepare documents, presentations and simple reports as needed.
• Organise meetings by handling agendas, taking notes and tracking follow-up actions.
• Manage travel arrangements and expense processing for assigned leaders.
• Review and route incoming requests so responses are handled promptly and professionally.

Office Coordination

• Serve as the first contact for office visitors, building management and general office enquiries.
• Keep office supplies stocked and maintain shared areas, including the kitchen, meeting rooms and common spaces.
• Handle daily kitchen upkeep, dishwasher duties and coffee machine maintenance.
• Coordinate deliveries, couriers and incoming mail.
• Track company vehicle registers and organise staff vehicle bookings.
• Assist with staff gifts, awards and thank-you items for stakeholders.
• Flag facilities-related issues and provide general support across the business when required.

Events and Culture

• Support the planning of internal events, team activities and office initiatives such as leadership off-sites, team lunches and year-end celebrations.
• Arrange catering and logistics for meetings and smaller events.
• Book travel when needed, including flights, accommodation and car hire.
• Work with the People & Talent team on culture initiatives and onsite experiences.

What You’ll Bring

This role is best suited to someone who is organised, self-starting and comfortable juggling different tasks throughout the day.

• 2 to 3 years of experience in administration or coordination, preferably supporting senior stakeholders.
• A proactive working style with the ability to anticipate needs, take initiative and complete tasks reliably.
• Strong written and verbal communication skills and the confidence to interact professionally with a range of stakeholders.
• Excellent attention to detail and the ability to manage several priorities in a changing environment.
• Good judgement when dealing with sensitive or confidential matters.
• A positive, can-do mindset and enjoyment in keeping people and processes running smoothly.

Highly Regarded

• Previous experience as an Executive Assistant.
• Background in a technology, SaaS or fast-growing scale-up company.

Benefits

• A lively onsite workplace in North Sydney with a connected team environment.
• Learning and development support, including a dedicated professional development budget.
• 24/7 Employee Assistance Program access through phone, live chat and face-to-face support.
• Parental leave support for both primary and secondary carers.
• Regular team events, social budgets and in-office perks such as lunches and end-of-week socials.
• Employee referral program.
• An inclusive and supportive culture where employee input is valued.

Pre-Employment Requirements

• Valid Employee Working With Children Check.
• Satisfactory National Police Check.
• Proof of unrestricted work rights in Australia, such as citizenship, passport or birth certificate.

Equal Opportunity

Compass is committed to diversity and inclusion and welcomes applicants from all backgrounds.

Application Note

Interested candidates who want to help keep a growing team organised and connected are encouraged to apply.