Executive Office Manager

Role overview

This role supports the Managing Director and General Manager by keeping office documentation, reports, meetings, communications, travel, finance-related coordination, administration, training, and performance follow-ups running smoothly. The position reports to the General Manager of Investment.

General administration

• Assist the MD and GM with a range of administrative tasks such as word processing, transcription, research, filing, phone message handling, and preparing memos, financial reports, and other business documents as needed.
• Coordinate information flow with internal teams and external stakeholders to obtain or share details related to finance, performance, calendars, HR matters, and other office needs.
• Oversee requests for office supplies, computers, and other equipment, and ensure follow-up on office facility matters according to company policies and procedures.
• Organize meetings and conferences for the MD and GM’s office, including cross-departmental sessions, and take care of room setup and related logistics.
• Manage day-to-day administrative activities for the MD and GM’s office, including appointment scheduling, mail handling, phone calls, supply ordering, and follow-up actions.
• Arrange travel for the MD and GM by researching and booking flights, hotels, and rental cars while aligning with travel policy and the executive’s calendar.

Office efficiency

• Use and maintain office equipment, coordinate repairs when required, and suggest replacement or additional equipment when useful.
• Support planning and execution of office systems, workspace layout, and equipment purchases, while keeping inventory levels under control and anticipating future supply needs.

Monitoring and reporting

• Prepare regular management updates to monitor the status of the MD and GM’s office on weekly and monthly cycles.
• Turn information into short presentations and reports that help the MD and GM stay informed about important updates.

Additional information

This opportunity is for a full-time, on-site position in Riyadh, Saudi Arabia.