Office Manager

About Origina

Origina is a fast-expanding global technology company that helps organisations avoid unnecessary software change. Its focus is on extending, protecting, and improving existing software assets so enterprises can keep using the systems that best support their strategy, rather than being forced into costly upgrades by the original vendor.

The company is growing quickly and has a clear ambition to reach €0.5 billion within the next five years, with continued expansion across Europe, the United States, and Australia. As a major independent provider of enterprise software support, Origina enables large organisations to regain control of their technology decisions and achieve greater commercial flexibility.

This is a strong opportunity for someone who enjoys momentum, change, and working in a business where their contribution will be visible right away.

Role Purpose

The Office Manager will take ownership of the smooth daily running of the workplace, making sure office operations are organised, efficient, and well supported. The position is hands-on, varied, and important to shaping a positive employee experience.

The role is primarily responsible for the Dublin office and also supports the Plano office in coordination with colleagues and local stakeholders. It involves overseeing facilities, health and safety, vendors, access controls, parking, mail, and general workplace support to help maintain professional and welcoming offices.

Key Responsibilities

The role covers a broad mix of operational and facilities duties, including maintenance oversight, workplace services, vendor coordination, space planning, security, and everyday support for staff and visitors.

Building Operations & Maintenance

Oversee the day-to-day condition and functionality of the office, including inspections, repairs, and routine upkeep. Work closely with landlords, building management, and service providers to resolve issues, schedule maintenance, and support planned works efficiently.

Health, Safety & Compliance

Drive workplace health and safety activities such as checks, drills, inspections, and follow-up actions. Ensure the office remains aligned with applicable fire, accessibility, and safety obligations, with proper records kept in order.

Vendor & Contractor Management

Coordinate facilities-related third parties, including cleaning, security, maintenance, and other support services for the Dublin office and the US office in Dallas. Review service quality, address issues quickly, support renewals, and help maintain continuity and value for money.

Budgeting Support

Assist with the preparation and control of facilities budgets, covering routine spend and approved improvements. Monitor costs and help keep services efficient and within budget.

Space Planning

Support office moves, desk arrangements, layout changes, and refurbishments so that the workplace continues to meet business needs and use space effectively.

Security & Emergency Preparedness

Help manage workplace security, visitor handling, access procedures, and emergency readiness. Maintain evacuation plans, entry controls, and business continuity measures related to the office environment.

Workplace Experience

Respond to daily workplace requests and contribute to an office environment that is organised, friendly, and productive. Manage supplies, amenities, catering, mail, and general facilities support for both employees and visitors.

Physical Access Controls

Work with IT and other stakeholders to manage secure physical access processes, including visitor entry and employee access. Keep access records accurate and review controls periodically to ensure they remain appropriate and secure.

Parking Management

Administer parking allocation, permits, vehicle records, and related site access questions. Communicate parking rules clearly and help keep parking arrangements fair and well organised.

Mail Handling

Oversee the receipt, sorting, distribution, and dispatch of mail and parcels. Maintain logs, courier arrangements, and internal notifications to support reliable handling.

Ancillary Enablement & Request Processes

Manage ad hoc workplace requests such as room setup, catering, and other facilities tasks through clear and efficient processes, ensuring high-quality delivery.

About You

You should bring practical experience in office management, facilities, and workplace operations, along with a strong sense of ownership and a problem-solving mindset. The role suits someone who can juggle priorities, work with external providers, and respond quickly when issues arise.

The ideal candidate will also have experience with serviced building operations, maintenance, workplace compliance, vendor management, budget tracking, and operational administration. Strong organisation, communication, stakeholder management, and record-keeping skills are important for success.

What We Offer

Origina provides a package of benefits and a flexible working environment designed to support wellbeing, growth, and inclusion.

Additional Information

Applicants are not expected to meet every requirement. Candidates who believe they are a strong cultural fit are encouraged to apply, especially if they align with Origina’s values of Fairness, Trust, Relationships, and Opportunities.

Origina is an equal opportunity employer and considers applicants without discrimination based on any protected characteristic under applicable law.

By applying, you agree that Origina may process your personal data for recruitment and related purposes in line with its Candidate Privacy Notice.

Benefits and Terms

• Competitive pay linked to performance and results
• Hybrid and flexible working arrangement
• Family health, dental, and vision insurance starting from day one
• Life insurance and income protection
• 23 days of annual leave, plus 2 company days, with additional leave earned based on tenure
• Enhanced maternity and paternity leave policies
• 6% pension contribution match
• €200 annual wellness allowance
• €1,000 professional development allowance
• Ability to work remotely from anywhere for up to 4 weeks each year
• Dedicated volunteer day for community involvement
• Employee Assistance Programme
• Inclusive workplace with events run by Engagement and Diversity committees