Secretary

Role overview

This position provides dedicated secretarial and administrative support to two Directors in Singapore. The role focuses on keeping calendars, meetings, documents, office systems, and day-to-day operational support running smoothly.

Key responsibilities

• Plan and coordinate the Directors’ calendars, meetings, and related activities, resolving clashes and keeping schedules efficient.
• Prepare meeting packs and other administrative materials needed by the Directors in advance.
• Maintain the safe recording, tracking, and handling of classified papers and assets assigned to the Directors.
• Oversee office administration and help ensure workplace equipment continues to function properly.
• Handle operational support tasks for the Directors, including claims submissions, pass applications, and event registrations.
• Provide administrative and logistics assistance to the wider department as needed.

Requirements

• A diploma or an equivalent qualification is required.
• Strong interpersonal and communication abilities.
• Solid planning and organisational capability to handle several tasks and pieces of information at once.
• Comfortable using IT tools and digital systems with confidence.
• Careful, detail-oriented, and able to perform well in a fast-moving environment.

Additional information

This role is based in Singapore and is a full-time onsite position. No salary, openings, or start date were specified in the source.