Construction Site Administrator

Role overview

This position is responsible for keeping the administrative and coordination side of a construction site running efficiently. The site administrator supports paperwork, communication, reporting, and day-to-day office operations so that project teams, contractors, and suppliers can work toward delivery targets without administrative delays.

Key skills and experience

• At least 2 years of experience in an administrative position is required, and prior work in the construction sector is essential.
• A solid grasp of construction-related documents, procedures, compliance requirements, and terminology is needed.
• Strong working knowledge of MS Office tools, including Word, Excel, PowerPoint, and Outlook, is expected.
• Experience using project management platforms such as Zutech would be considered an advantage.

Administrative support

• Keep project files organized and up to date, including contracts, permits, inspection documentation, and compliance paperwork.
• Compile and circulate daily, weekly, and monthly updates covering site activity, attendance, and overall project progress.
• Maintain project timelines and milestone tracking, and share status updates with the Site or Project Manager.

Documentation and compliance

• Make sure all records are stored and managed in line with company policies and regulatory requirements.
• Track safety inspection records, training logs, and incident reports as needed to meet health and safety obligations.
• Process timesheets and attendance records, and support accurate payroll data for site personnel.