Creative Coordinator

About the Company

NBCUniversal is a major global media and entertainment business with a broad footprint across film, television, streaming, theme parks, consumer products, and live experiences. Its portfolio includes NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, Peacock, Universal Pictures, DreamWorks Animation, Focus Features, Universal Studio Group, and Universal Destinations & Experiences. The company is a subsidiary of Comcast Corporation.

The organization emphasizes community involvement and an inclusive workplace, with a focus on developing a talented workforce and reflecting a wide range of perspectives in its content and operations.

Role Overview

The Creative Coordinator supports the Creative Advertising team for Universal Pictures theatrical releases. This role sits within a fast-moving, collaborative environment and reports to the EVP of Creative Advertising. It supports domestic and international teams to help keep projects moving efficiently from development through delivery.

Key Responsibilities

• Handle day-to-day administrative support such as calendar coordination, scheduling, travel and expense processing, and invoice management.
• Track A/V and print advertising assets from early creative development through revision cycles and final distribution.
• Assemble meeting materials, including A/V transcripts, print-ready PDFs, and any other assets needed on planned or urgent timelines.
• Process purchase orders promptly and monitor overall budget usage.
• Maintain organized digital libraries of QuickTimes, PDFs, and other creative files.
• Work with the Creative Operations team on all A/V dubbing requests.
• Manage highly confidential content related to unreleased films while following strict security procedures.
• Share creative files with internal teams and outside partners.
• Use email, Microsoft Teams, and Google Workspace to communicate across teams and workflows.
• Coordinate with the dub room to distribute materials to agencies and vendors.
• Keep accurate records of filmmaker and executive correspondence.
• Juggle several projects at once and prioritize work based on deadlines and team needs.

Requirements

• At least 2 years of experience working with Microsoft Word, Excel, and PowerPoint.
• Comfort with occasional extended hours, overtime, and weekend work on short notice.
• Administrative background in entertainment, especially with a creative agency or entertainment marketing company/studio, is preferred.
• Experience in advertising or marketing is an added advantage.
• Professional phone presence and strong verbal and written communication skills.
• Strong organization, attention to detail, and consistent follow-through.
• Self-starter who takes initiative and works proactively.
• Ability to manage competing priorities in a fast-paced environment.
• Dependable, hardworking, and solution-focused approach.
• Able to work independently as well as collaboratively.
• Bachelor’s degree from a four-year college, ideally in film, marketing/business, or communications.

Additional Information

This role follows a hybrid work model and currently requires at least four days per week in the office. The company may update in-office expectations at any time.

Selected external candidates may be asked to complete an in-person interview at one of the company’s locations before a hiring decision is made.

The company provides equal employment opportunity and considers qualified applicants with criminal histories in accordance with applicable laws and fair chance hiring requirements.

If you are a qualified individual with a disability or a disabled veteran and need assistance during the application or recruitment process, you may request a reasonable accommodation by contacting AccessibilitySupport@nbcuni.com.

Compensation and Benefits

The pay range for this role is $60,000 to $65,000 annually, and it is described as an hourly-paid position.

Eligible employees receive company-sponsored benefits, including medical, dental, and vision coverage, a 401(k) plan, paid leave, tuition reimbursement, and various other discounts and perks.