Executive Assistant

Role overview

This position supports the Vice President of Transportation and Defense with senior-level administrative coordination, helping the executive office run smoothly and efficiently. The role is based in Riyadh, Saudi Arabia, and reports to the Senior Executive Assistant. It calls for strong organization, sound judgment, confidentiality, and the ability to manage a busy and fast-changing workload.

Key responsibilities

• Manage the vice president’s calendar, including scheduling meetings and ensuring preparation for all appointments.
• Arrange business travel such as flights, hotels, and ground transportation.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Handle incoming and outgoing communication, including email screening and phone call management.
• Support the coordination of projects and day-to-day tasks to help deliver deadlines and objectives.
• Protect sensitive information and maintain strict discretion at all times.
• Serve as a main contact point for internal and external stakeholders.
• Act as the first point of contact for people inside and outside the organization, liaising regularly with clients, suppliers, and colleagues across all levels.
• Apply organizational policies with a full practical understanding of the company’s procedures.

Profile required

• Comfort using office productivity tools, including Microsoft Office Suite and related applications.
• Strong organizational ability with the capacity to handle several priorities at once.
• Effective time management and a disciplined approach to keeping schedules on track.
• Flexibility to adapt to changing priorities and unexpected demands.
• Clear verbal and written communication for dealing with varied stakeholders.
• Good interpersonal skills and the ability to build productive working relationships.
• Practical problem-solving ability to identify issues early and resolve them quickly.
• A high level of confidentiality and professional discretion when handling sensitive matters.

Benefits

• Tax-free pay.
• Life insurance.
• Medical coverage.
• Annual leave entitlement.
• Company gratuity plan.
• Discretionary bonus opportunity.
• Annual flight support.
• Housing and transportation allowances.
• Employee wellbeing support with 24/7 access to specialists in finance, legal support, family care, personal health, fitness, and nutrition.

About the employer

The organization is a global engineering services and nuclear company focused on connecting people, data, and technology to improve infrastructure and energy systems. Working with clients and industry partners, its teams contribute to shaping a better future for both people and the planet.