Executive Assistant

About BioRender

BioRender’s mission is to speed up how people learn, discover, and communicate science by making scientific knowledge easier to share, understand, and collaborate on. The company is building tools and experiences that help shape the future of science communication.

About the Role

This position is for an Executive Assistant supporting Ryan, one of the co-founders. It is a high-trust, high-ownership role focused on helping him stay organized, prioritize effectively, and keep important work moving without gaps.

Ryan works across many fast-moving priorities, so this role will help create structure, manage competing demands, and make sure follow-through happens consistently. It is not a standard EA position; it offers close exposure to company strategy, regular interaction with senior leadership, and meaningful influence over how an executive operates at peak effectiveness.

The role is full-time and hybrid in Toronto. Remote flexibility is available, but office presence is expected for important meetings, team gatherings, and collaborative working sessions.

Executive Partnership & Operations

• Serve as Ryan’s dependable partner by managing a complex calendar and shifting priorities proactively.
• Act as a trusted delegate who can be relied on to complete tasks thoroughly and on time.
• Handle the full range of executive support, including travel coordination, expense management, meeting preparation, inbox review, and daily administrative work.

Driving Alignment & Follow-Through

• Monitor action items and major initiatives that come out of leadership meetings.
• Coordinate across teams, keep stakeholders aligned, and move cross-functional work forward with minimal need for constant executive involvement.

Process Improvement

• Spot ways to simplify operations, improve workflows, and introduce better tools or systems.
• Use technology, including AI tools, to increase productivity for both yourself and the executive you support.

What You Bring

• 3 to 6 years of experience in an Executive Assistant or executive operations role, ideally in a fast-paced startup or similar environment.
• A mindset that is comfortable handling both small details and larger strategic work.
• The ability to think from first principles, understand the reasoning behind tasks, and make sound decisions when things are uncertain.
• Strong comfort with AI tools and a habit of using them to work more efficiently.
• Highly organized, proactive, and emotionally intelligent, with good judgment in a fast-moving setting.

Why Join BioRender

• Join a mission-led company focused on improving scientific communication and accelerating discovery.
• BioRender figures have been featured in more than 54,000 publications.
• The product is used and appreciated by millions, with a strong NPS and loyal users in 200+ countries.
• The company is supported by leading investors and accelerators, including Y Combinator, and is growing at a pace similar to top-performing SaaS businesses.
• The organization is remote-first with team members across Canada and the U.S., offering flexibility to work from anywhere.

Equal Opportunity & Privacy

BioRender is an equal opportunity employer and values a diverse, inclusive workplace. All qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. By applying, you consent to the processing of your personal data in accordance with GDPR and the company’s privacy policy.