Founder's Aide

About the company

ONTHEBIAS is building an AI workforce for physical product design and creation, cutting design-to-factory work from 40 hours down to about 10 minutes. The company is investor-backed and has already supported tens of thousands of designers and brands across more than 46 countries, including names such as Nike, Puma, KENZO, CELINE, Valentino, Marine Serre, Acne, Abercrombie, and Cotton On.

Role overview

The company is looking for a Founder's Aide who will keep the founder’s schedule, communications, and operating tempo under control. This is a high-trust role centered on making sure things move quickly and nothing important slips through the cracks.

Key responsibilities

• Manage the investor pipeline from initial outreach through closure, including drafting messages, de-duplicating contacts, following up, scheduling, and maintaining CRM cleanliness.
• Handle the customer pipeline with the same level of precision and responsiveness.
• Track advisor, team, and partner conversations so the founder stays ahead of ongoing discussions.
• Own the founder’s calendar, inbox, and reporting workflows, including catching items that are likely to be missed.
• Prepare and revise operational documents such as emails, decks, contracts, MSAs, and redlines.
• Maintain the cadence of the company by organizing meetings, reviews, and follow-up loops.
• Support any operational work that affects the company, the brand, or the founder personally.

What the company is looking for

The ideal candidate has likely supported a founder before or has built a company themselves. They should be an exceptionally strong writer, highly organized, and comfortable moving easily between logistics and taste. Confidence with spreadsheets, presentations, contracts, CRMs, and email is essential. The company wants someone who proactively removes bottlenecks and is eager to learn how a business is built from the ground up.

Why this role stands out

Unlike many chief-of-staff or executive assistant positions that focus mainly on calendars and admin tasks, this role is intended as a true apprenticeship. The company is hiring this function very early, at the one-person stage, and the person in the role will help shape the company’s voice while contributing substantial writing and operational work.

Location

San Francisco Bay Area is preferred, with openness to a longer-term arrangement.

Additional information

If there appears to be a strong match, the team will share the remaining details privately after an initial application review.