Procurement Admin

Role overview

Join a fast-growing payments company working to make Africa the first cashless continent. The organization builds simple, low-cost financial services that help people send and receive money, pay bills, and manage everyday transactions even in places where access to traditional banking is limited.

As the Procurement Admin, you will support procurement activities across teams and help keep purchasing processes accurate, compliant, and efficient. Reporting to the Senior Buyer, you will play an important part in supplier coordination, purchase order handling, documentation control, and tracking procurement workflows. The position also includes responsibility for procurement operations in Côte d'Ivoire.

What you'll do

• Support the Senior Buyer and Procurement Officer with day-to-day administrative tasks.
• Draft purchase orders, manage the approval/signature flow, and send finalized orders to vendors.
• Verify that procurement records such as contracts, SSM documents, and purchase orders are complete and accurate.
• Monitor purchase requests and follow up with internal teams for signatures and approvals.
• Keep procurement trackers and reporting dashboards current.
• Follow up with vendors on order progress and delivery timelines to ensure alignment with internal needs.
• Maintain the contract archive and assist with contract lifecycle tracking, including renewals, expirations, and amendments.
• Work with Finance on invoice reconciliation and payment processing.
• Coordinate with requesting departments to clarify requirements and expected timelines for standard requests.

Key details

• This is a permanent full-time role.
• You will be based in the office in The Gambia and may occasionally travel to field locations.
• Work authorization in The Gambia is required.
• Compensation is described as competitive and determined through a transparent formula.
• Health insurance is provided for the employee and dependents.
• Parental leave includes 26 weeks for mothers and 4 weeks for fathers.
• Subsidized child care is available when parents return to work.
• Airtime reimbursement is included.
• Free meals and a well-designed office space are provided.
• The employer is an equal-opportunity organization committed to diversity and inclusion.

Requirements

• Fluency in English.
• At least 3 years of experience in an administrative role.
• A bachelor's degree or equivalent in Administration, Business, Procurement, Accounting, or Logistics.
• Strong professional judgment with the ability to anticipate and manage risks.
• Experience in the private sector or financial sector is an advantage.

Preferred fit

• Highly organized and able to manage time and heavy workloads with accuracy.
• Advanced user of Google Workspace, especially spreadsheets for data handling.
• Strong commitment to procurement compliance and documentation discipline.
• Analytical problem-solver who can improve workflows and operational processes.
• Comfortable working in multicultural teams and cross-border environments.
• High integrity, dependable judgment, and strict confidentiality with sensitive information.
• Clear communicator who can coordinate multiple requests and influence stakeholders effectively.

Application note

Applicants are expected to submit an English resume and a cover letter explaining their interest in the company and the position.

The organization encourages candidates to apply for the role that best matches their background, skills, and career goals.