Document Controller

Overview

Mace brings together construction capability and consultancy expertise to help unlock potential in people and projects. The organisation is contributing to a major next-generation digital infrastructure programme in the region, delivered with a leading developer in the data centre sector. The work involves detailed design coordination, rapid execution and strong governance within a mission-critical environment, supported by global best practices in programme, project and commercial management.

Role Summary

The Document Controller will support accurate information handling across the project by organising, tracking and maintaining project records and documentation. This role is central to keeping project information controlled, accessible and aligned with established procedures and system requirements.

Key Duties

• Coordinate the numbering, filing, sorting and retrieval of digital and physical project documentation from project teams, design consultants and subcontractors.
• Ensure information management follows Mace procedures as well as the rules of the document management system being used.
• Handle onboarding for Mace personnel and external users onto the project system.
• Check all incoming documents against standard quality requirements before they are accepted into the system.
• Set up, maintain and revise distribution groups so information reaches the correct parties.
• Maintain the project work package register and allocate documents appropriately.
• Prepare in-app reports for the project team when needed.
• Administer user access rights and permissions within the project system.
• Support key processes, including the Request for Information process, ensuring they operate according to procedure.
• Contribute to the net zero carbon transition by supporting the identification and management of carbon emissions and reduction opportunities throughout delivery.

Requirements

• A degree qualification is required.
• Advanced experience with EDMS tools such as Aconex, SharePoint and the MS Office suite.
• Strong written and verbal communication, excellent organisation, time management and attention to detail.
• Practical understanding of project workflows, documentation control processes and recognised industry standards.
• Prior work experience in the United Arab Emirates is necessary for client approval.

Additional Information

The employer promotes a safe, diverse and inclusive workplace and encourages applications from candidates with varied backgrounds. Applicants who may not meet every stated requirement are still encouraged to apply. Flexible, part-time and hybrid working arrangements may be discussed if they suit the role.

Values

• Safety first: prioritising safe and well-supported working practices.
• Client focus: delivering on commitments and building lasting client relationships.
• Integrity: making decisions that align with compliance and ethical standards.
• Create opportunity: encouraging continuous improvement and supporting employee growth.