Human Resources Coordinator

About Toyota Tsusho Systems US, Inc.

Toyota Tsusho Systems US, Inc. (TTS-US), established in 2011, is part of the Toyota group and builds technology solutions for businesses operating across global markets. As the company evolves into a technology and mobility organization, it works with eight TTS affiliates worldwide to strengthen a secure and resilient global Toyota value chain. A major advantage of the business is its ability to create new opportunities through inventive thinking and capability.

Role overview

The Human Resources Coordinator supports recruiting and HR/office administration for the Farmington Hills, Michigan office. Reporting to the HR Manager, this position works closely with the recruitment team, HR General Affairs team, hiring managers, staffing vendors, and internal and external partners to keep hiring activities organized, HR processes running smoothly, and office operations efficient.

This opportunity is intended for someone who wants to develop across HR disciplines such as recruiting, HR operations, and general affairs. It is a fast-moving, highly energetic, and innovative environment where both capability and enthusiasm for the work are important. The role is hybrid and requires working from the office at least three days per week.

Recruitment responsibilities

• Assist with end-to-end hiring activities, including sourcing, screening, interview coordination, and onboarding support for both contract and permanent positions.
• Work with hiring managers and staffing vendors to understand role needs and build strong candidate pipelines.
• Draft and publish job descriptions in the ATS while keeping candidate records, tracking, and reports accurate.
• Compile recruiting summaries, activity updates, and pipeline status reports.
• Support agency coordination and vendor management efforts.
• Follow hiring procedures and employment law requirements, including EEOC and DOJ-related compliance expectations.

HR and general affairs administrative responsibilities

• Act as the main HR/admin contact for Michigan office matters.
• Help maintain smooth office operations in line with company policies.
• Coordinate office logistics such as shipments, supplies, and workplace support needs.
• Assist with employee engagement programs, office events or parties, and internal communications.
• Coordinate Michigan onboarding activities, including day-one readiness and collaboration across HR, IT, and vendors.
• Provide administrative HR support such as data entry, documentation, reporting, and handling employee questions.
• Support productivity and morale by leading through example and demonstrating strong ethics and professionalism in day-to-day work.

Requirements

• A bachelor’s degree in human resources or a related area is considered an advantage.
• Between 1 and 2 years of experience in HR, recruiting, or administrative support is required.
• Japanese bilingual ability is highly preferred.
• Strong attention to detail and a well-organized working style are important.
• Clear professional communication and the ability to engage stakeholders effectively are needed.
• The role requires collaboration with HR, recruiting, and business teams.
• A problem-solving approach and commitment to continuous improvement are expected.
• The position demands a high level of confidentiality and professionalism.
• Experience administering benefits is required.
• Experience supporting training and guiding team members on new policies and procedures is required.
• Knowledge of HR employment laws and the ability to stay current with changing local, state, and federal regulations is required.
• HR certifications such as SHRM-CP or SHRM-SCP are a plus.

Competencies

• Customer and employee focus
• Ability to manage multiple tasks at once
• Strong spoken and written communication
• Sound judgment with discretion and confidentiality
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and SharePoint
• Excellent organization and time management
• Team-oriented collaboration skills
• Strong interpersonal skills, ethics, and cultural awareness
• Comfort with problem-solving and knowledge of HR policies and procedures
• Resourcefulness and strong attention to detail

Work model

This is a hybrid position based in Farmington Hills, Michigan, with a minimum in-office requirement of three days per week.

Additional notes

This role is part of a collaborative, progressive environment where initiative, accountability, and a strong work ethic are valued. Candidates should be prepared to contribute across recruiting, HR operations, and office administration.