Team Assistant

About the company

AirTrunk is a fast-growing technology business focused on building and operating hyperscale data centres across Asia Pacific and the Middle East. The company’s mission is to support the region’s digital growth by delivering infrastructure that is both scalable and sustainable for present and future demand. Since launching Australia’s first and largest hyperscale data centres in 2017, AirTrunk has expanded rapidly across the APME region with support from investors including Blackstone.

Join AirTrunk’s A-Team, where cloud infrastructure connects with the physical world.

Role overview

As Team Assistant, you will report to the Vice President, Capital Partnerships and support the Capital and Strategy leadership teams during an exciting phase of growth in Asia Pacific. The role is central to helping senior leaders use their time effectively and keep key priorities moving.

Key responsibilities

• Deliver day-to-day executive and administrative support to three Vice Presidents, including diary coordination, inbox handling, expense processing and travel arrangements.
• Assist the wider Capital and Strategy team with administrative needs such as organising external meetings and travel where required.
• Help coordinate logistics and support for the broader Executive Team, Chairman and Board during Singapore-based meetings and events.
• Manage communication with a broad range of internal and external stakeholders.
• Review existing administrative processes and systems, then suggest improvements to boost efficiency.
• Draft correspondence, presentations and reports, including sensitive and confidential material.
• Contribute to ad hoc tasks and special projects for leadership and the wider organisation.
• Support regular data centre tours and related operational activities when needed.
• Assist with event planning, coordination and delivery for both in-person and virtual events across regions.
• Work with the People & Culture and Marketing & Communications teams on customer and employee events and initiatives.
• Help maintain clear and consistent communication across internal and external materials.
• Ensure communications, presentations and documents align with internal guidelines and compliance requirements.

Requirements

• Previous experience as an Executive Assistant or Team Assistant supporting at least two senior leaders is essential.
• Experience supporting departments or teams is considered an advantage.
• Exposure to the data centre industry is a strong plus.
• Background supporting leaders across multiple APAC regions is preferred.
• Strong knowledge of administrative processes with excellent organisational and planning ability.
• Ability to think ahead, plan strategically and manage priorities proactively.
• Strong commercial awareness and excellent verbal and written communication skills.
• Friendly, energetic and able to work well with colleagues at all levels, including senior management.
• High attention to detail and a meticulous working style.
• Comfortable working across functions and coordinating with external partners.
• Able to work independently and meet tight deadlines.
• Self-motivated, quick to learn, results-oriented and able to solve problems effectively.
• Flexible, resilient and accurate in all tasks.
• Advanced MS Office skills, including preparing board and executive-level presentations and reports.
• Ability to handle confidential information with discretion.

Culture and working environment

AirTrunk describes its workplace as fast-paced, collaborative and highly dynamic. The company aims to help employees accelerate their careers, develop their potential and work in a flexible, safe and inclusive environment. Team members are encouraged to be transparent, responsive, innovative and solution-focused.

Agency notice

AirTrunk does not accept resumes from recruitment agencies. Unsolicited CVs should not be sent to company email aliases, employees or any other organisation location, and the company will not be responsible for any related fees.